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    Administrative Assistant - Chicago, United States - Russell Tobin

    Russell Tobin
    Russell Tobin Chicago, United States

    3 weeks ago

    Russell Tobin background
    Banking / Loans
    Description

    Job Description: Global Banking & Markets - Classic - Administrative Assistant

    Job Category: Administrative

    Job Title: Global Banking & Markets - Classic - Administrative Assistant

    Pay range: $21.00/hour - $24.00 /hour (based on experience)

    Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level.

    This role works within a team of assistants supporting various bankers within an industry group team. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process-driven individual. Experience of working in a remotely managed environment is a bonus.

    As a division, our strategic objectives include:

    • To be the world's pre-eminent investment bank – trusted advisor, financier, and risk manager for our clients on their most important transactions.
    • Build long-term relationships with clients and bring them world-class execution by "delivering the firm" over time.
    • Drive superior returns for our stakeholders.
    • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace.

    Duties:

    • Coordinating and scheduling meetings and conference calls across multiple time zones.
    • Managing a high volume of phone calls and emails, relaying information in a timely and accurate manner.
    • Calendar management for bankers (Associate level+).
    • Coordinating room bookings for internal/external meetings and VCs across multiple locations.
    • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings, Car bookings.
    • Expense processing and timely expense management.
    • Invoice processing.
    • Taking on ad hoc tasks while maintaining workflow.
    • Supporting teams in day-to-day issues, needs, and queries.
    • Providing phone/holiday coverage for colleagues.

    Skills:

    • Excellent Microsoft Word, Excel, and Outlook skills.
    • Able to manage competing time-sensitive priorities and tasks.
    • Demonstrates dependability and high attention to detail along with the ability to multi-task.
    • Displays a consistent, professional degree of communication skills in person, on the phone, via Zoom, and by email at various levels.
    • Comfortable working with people at all organizational levels, internally and externally.
    • Must be a team player that works well under pressure within a changing environment.
    • Flexible and adaptable to work and support across multiple teams.
    • Be resourceful and able to use own initiative in solving issues.
    • Proactive attitude when managing diaries.
    • Discretion to deal with confidential business matters.

    Hours of Work: Generally, Monday to Friday 9:00 am to 5:00 pm onsite.

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