Administrative Assistant - Chicago, United States - ESPERANZA HEALTH CENTERS

ESPERANZA HEALTH CENTERS
ESPERANZA HEALTH CENTERS
Verified Company
Chicago, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
:


Esperanza Health Centers offers benefits to all its full-time employees:

BCBS Medical PPO Plans
| Ameritas Dental
|Eye Med Vision
|401K
|Tuition Reimbursement up to $5,000 per year|10 Paid Holidays and 16 Days of Paid Time Off


Compensation (Based on experience and qualifications):

$ $25.00 Hourly.


Schedule:

Full-Time; Monday - Friday; 8:
00 am - 4:
30 pm


Our Administrative Assistant is responsible for all office functions related to administration and ensuring that functions listed below are performed in a timely and accurate manner.

They will work closely with our Executive Assistant to perform all administrative functions for Esperanza's Executive Leadership Team.


Primary Duties and Responsibilities:


  • Assist the Executive Assistant and perform administrative functions for Executive Leadership.
  • Coordinate scheduling of meetings, appointments, and conference rooms.
  • Manage supply distribution and inventory for the Western administrative office.
  • Perform reception duties, including greeting and managing the front desk.
  • Maintain and encourage office organization and cleanliness, including storage room organization.
  • Assist with incoming and outgoing mail and postage maintenance for appropriate departments.
  • Review and distribute efaxes to appropriate staff members.
  • Create and maintain file systems and records for easy access.
  • Enroll new providers in our oncall paging system.
  • Ensure all office equipment (fax, copiers, etc.) is kept in proper repair and functioning, working with vendors to ensure timely repair and maintenance as needed.
  • Assist with the processing of expense reports for the Executive Leadership Team.
  • Provide general support to Operations, Facilities, Risk Management, and HR departments as necessary.
Human Resources Support:


  • Printing of EHC issued IDs for employees, students, or interns.
  • Distribution of uniforms to new hires and current employees.
  • Assistance with monthly new hire orientation (e.g., setup, name tags, food ordering).
  • Collection of IT equipment for departing employees, students and interns

Esperanza Health Centers is an Equal Opportunity Employer (EOE) according to Title 44, Ill. Administrative Code, and Subpart C Section

Requirements:


  • 2+ years of administrative support OR related experience.
  • Proficiency in Adobe Acrobat _(Preferred not Required)._
  • Aptitude for learning new software tools.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team.
  • Excellent verbal and written communication skills.
  • Flexibility to adapt to evolving tasks and responsibilities.
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