Administrative Assistant - Chicago, United States - Larson Forgings

Description

Charles E.

Larson and Sons, a manufacturer of open die and seamless rolled ring forgings, is committed to providing products and services that meet or exceed our customer requirements.

As a team, we will focus our efforts on continuing to improve all levels of service to our customers as measured against our corporate goals.

_Our goal is deliver the highest quality products on time, every time._

We are currently hiring an Administrative Assistant.

***: Provide administrative support for assigned company Executive. Back be assigned as backup for other

personnel and perform office duties when required.


ESSENTIAL FUNCTIONS:

• Process incoming orders, modify existing orders or cancel orders in accordance with standard

procedures.

• May prepare correspondence, outgoing mail, reports, etc.
• Updates customer information as required.
• Interact with other office and shop personnel to ensure work performed, reporting and customer

information is accurate.

• Interacts with customers as assigned. Provide customer service support, answer questions,

research information. Follow up with assigned customers.

• May coordinate, schedule and attend meetings with staff or BOD. May develop agenda and

take/distribute minutes.

• Perform a variety of other clerical duties as needed.
• Keep work area neat and orderly.
• Receive, understands and follows all written and oral

instruction.

• Communicate all concerns and other work related issues to supervisor.
• Complete all paperwork and electronic entry associated with position.
• Comply with all company policies and procedures including safety and attendance requirements.
• Other duties required to meet company needs as assigned by supervisor.

MINIMUM SKILLS, EDUCATION & ABILITIES:

• High School diploma or equivalent.
• Excellent phone etiquette.
• Basic math skills; ability to add, subtract, multiply and divide.
• Good communication skills including the ability to receive oral and written instruction and provide

information to internal and external customers, visitors, vendors and employees.

• Strong ability to pay attention to details.
• Ability to prioritize and organize work.

MINIMUM PHYSICAL REQUIREMENTS:

1. 20/40 vision required with or without correction.

• Speaking and hearing 100% of the workday.
• Use of hands 100% of the workday.
• Ability to sit and work at a computer up to 100% of the workday.
• Walking, lifting, bending, stooping and twisting up to 75% of the workday.
• Typical of a manufacturing environment. Exposure to dust, fumes, noise and vibration on a regular basis.