Administrative Assistant - Chicago, United States - Jacobs Engineering Group Inc.

Jacobs Engineering Group Inc.

Verified Company

Chicago, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Your Impact:

Our People & Places Solutions business reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering lifesaving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology we're integrating a multitude of these solution elements to build the smart environments of tomorrow._
Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed today and into tomorrow._

Our team in
Chicago, IL is looking to add an
Administrative Assistant in support of a multi-billion-dollar airport capital Redevelopment Program.

The redevelopment will occur in the middle of an active airport.

The existing terminal and concourses will remain operational while the new facility is built in place in a phased approach.

This position allows for the opportunity to be a major contributor to the growth of one of the busiest airports in the world as part of the program management team.

Responsibilities:

Provide administrative support to projects managers and staff
Prepare and distribute memorandums, letters, and forms
Gather, track, and report on information relevant to project assignments
Create and maintain files and tracking tools
Edit and review documents for grammar and formatting
Develop meeting agendas and meeting minutes
Schedule conference rooms and maintain daily schedules
Organize and schedule meetings/appointments
Arrange staff lunches and events
Prepare PowerPoint presentations and handouts
Provide backup and assistance to the Administration team
Other duties, as assigned

Here's what you'll need:

Associate Degree
4 years' of professional experience in a administrative support role
Proficient in Microsoft Word, Outlook, Excel and PowerPoint
Proven selfstarter, proactive, with the ability to plan, prioritize and organize workload

- and take direction from multiple team members

Demonstrate key competencies in the areas of communication, organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork
Ability to work onsite full time at O'Hare International Airport with the program management team

Ideally, You'll Also Have:

Bachelor Degree
Technical writing and editing experience

_Sponsorship is not available for this position_

BIA #NorthPMCM #Aviation2- At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

With $15 billion in revenue and a talent force of more than 60,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector.