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    Legal Administrative Assistant - Irvine, United States - Grant, Genovese & Baratta, LLP

    Grant, Genovese & Baratta, LLP
    Grant, Genovese & Baratta, LLP Irvine, United States

    2 weeks ago

    Default job background
    Legal
    Description

    We are seeking a highly organized and detail-oriented Legal Assistant to support our Corporate and Commercial Real Estate Transactional Department.

    Responsibilities:

    • Support the department's executives by managing schedules, correspondence, and other administrative tasks.
    • Manage billing and invoicing for client matters efficiently, including overseeing the accounts receivable collections process to ensure timely payments.
    • Contribute to the firm's marketing initiatives, including preparing newsletters, brochures, and maintaining the firm's online presence.
    • Facilitate the maintenance of client files, data rooms and the due diligence process.
    • Coordinate logistics for closings, including document preparation and verification.
    • Engage with clients and manage communications under the direction of attorneys.
    • Provide comprehensive support in managing third-party documentation and negotiations.
    • Handle client intake processes, including initial consultations, gathering client information, and maintaining client records to ensure a smooth onboarding experience.

    Minimum Qualifications:

    • 5+ years of experience in a legal support role, preferably in corporate or real estate transactions.
    • Strong administrative and executive assistance skills.
    • Proficient in Microsoft Office Suite and legal billing software.
    • Experience with A/R collections and financial record-keeping.
    • Excellent organizational and multitasking abilities.
    • Strong written and verbal communication skills.
    • Authorized to work in the U.S.

    Preferred Qualifications:

    • 10+ years experience in this role.
    • Experience in a marketing role within a legal or professional services environment.
    • Familiarity with legal compliance and record maintenance.
    • Proven ability to handle confidential information with discretion.
    • Experience in working with cross-functional teams.
    • Experience in client intake and customer service within a legal setting.

    Benefits:

    • Competitive salary
    • Comprehensive benefits package including health, dental, and vision insurance, a 401(k) plan, voluntary LTD, life insurance, and accident
    • Opportunities for professional development and growth within the firm
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