Administrative Assistant - Irvine, United States - Glovis America Inc

Glovis America Inc

Verified Company

Irvine, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA.

Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico.

Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries.

We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

Under general direction, the Administrative Assistant - Human Resources position will provide administrative support to the ER & OD and HR Leadership teams in a professional, efficient and confidential manner.

They will independently answer phones, sort through and distribute mail, assist with presentations and the wellness program; coordinate office functions & conduct HR tasks as requested by members of the HR team.

Responsibilities

Primary
Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
Schedule appointments and maintain and update appointment calendars
Maintains reception area in neat and orderly condition
Assists visitors and staff with questions and information
Issue visitor(s) pass when required
Type memos, correspondence, reports, and other documents
Operate telephone console to receive incoming messages
Collect and distribute mail and messages
Perform variety of clerical duties and other duties pertinent to type of establishment
Take inventory and manage office supply orders
Process business card orders Assists with presentations
Secondary
Supports Organizational Development Coordination (Office lunches, company parties, employee morale events etc...)
Initiates, coordinates, and/or participates in all efforts to publicize corporate events
Arranges for food and beverage, samples food, and selects chefs or catering companies to prepare selected food for event
Assists with setup and breakdown of of employee luncheons and other events
Tertiary

Compensation Range

Benefits of working at Hyundai GLOVIS America Inc.

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, Holidays, and Sick leave
Pet Insurance
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement* 401(k) with Generous Matching

Referral Bonuses

Auto Allowance
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities
Discretionary Bonuses
Tuition Reimbursement* _Benefits may vary by location. All benefits pursuant to Company policy_

Skills & Qualifications

Excellent written and verbal communication skills required
Proficient computer skills required
Basic knowledge of Microsoft Suite (Excel, Word, PowerPoint, etc.) required
Problemsolving and critical thinking required
Multitasking ability required

Education & Experience

High School Diploma/G.E.D Required
Associates Degree Preferred

Yearof Experience in a Related Field Required

1 Year of Direct Experience as an Administrative Assistant or in Human Resources Preferred
Training in HR Departmental Discipline Training Preferred

Physical Requirements

Ability to sit in front of a desk and/or in front of the computer for long periods
Repetitive use of hand/grasping product, writing, and typing
Stand/walk
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job._

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Typical office environment with lowlevel noise exposure.
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change._