Administrative Assistant - Irvine, United States - Iris Technology Corp

Iris Technology Corp

Verified Company

Irvine, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About Us:

Iris Technology Corporation is a dynamic engineering company dedicated to our people first moto. Our team is committed to excellence, innovation, and making a positive impact in Aerospace and DoD industries.

Position Overview:
We are seeking a proactive and organized Administrative Assistant to provide comprehensive support to the Director of Administration. This role requires a detail-oriented individual who excels in multitasking, communication, and problem-solving.

The Administrative Assistant will play a crucial role in ensuring the smooth operation of administrative functions, including but not limited to food orders, phone calls, scheduling, data entry, and filing.

Responsibilities:

Coordinate and manage food orders for meetings, events, and special occasions, ensuring timely delivery and adherence to dietary preferences or restrictions.
Handle incoming calls professionally, directing inquiries to the appropriate personnel and providing assistance or information as needed.
Manage the Director's calendar efficiently, scheduling meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them.
Accurately input and maintain data in various systems and databases, ensuring data integrity and confidentiality.
Organize and maintain physical and digital filing systems, including documents, records, and correspondence. Retrieve and distribute files as required.
Provide administrative support as needed, including drafting correspondence, preparing reports, photocopying, scanning, and other clerical tasks.
Assist in coordinating meetings, including preparing agendas, distributing materials, and taking minutes as required.
Monitor and replenish office supplies, ensuring adequate stock levels for smooth operations.
Undertake adhoc tasks and projects as assigned by the Director of Administration, demonstrating flexibility and adaptability in a fastpaced environment.

Qualifications:

Proven experience as an Administrative Assistant or similar role, preferably in a fastpaced environment.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong attention to detail and accuracy in data entry and documentation.
Exceptional communication skills, both verbal and written.
Ability to maintain confidentiality and handle sensitive information with discretion.
Resourcefulness and the ability to solve problems independently.
Positive attitude, strong work ethic, and willingness to collaborate with team members.

Qualifications: