Administrative Assistant - Irvine, United States - Advantec Consulting Engineers, Inc

Description

Job Opening:
Administrative Assistant

JOB TITLE:
Administrative Assistant


REPORTS TO:
Director of Administration


STATUS:
Full time/non-Exempt


LOCATION:
Irvine or Diamond Bar, CA


Description:

ADVANTEC Consulting Engineers, Inc. is a rapidly growing professional engineering consulting firm. Our headquarters is located in Irvine, in addition to other offices in Diamond Bar and Palm Desert.

We are looking for a self-driven
Administrative Assistant to join our dynamic growing team This is a full-time position in either Diamond Bar or Irvine office to assist in Administrative, Accounting and Human Resources functions to support our growth.

Ability to multi-task a must Proficient skills in Microsoft Office (Word, Excel, PowerPoint, Outlook etc.) is required. A Bachelor's degree in a relevant discipline is desirable, and/or relevant experience (2-4 years) in office administrative work. Experience with engineering consulting firms is a plus. We are an equal opportunity employer and offer a competitive salary and comprehensive benefit package.


Duties include:

• Providing office support, including performing administrative duties and typing, using a companyprovided personal computer, and covering regular duties for Administrative Team
• Prepare invoices on monthly basis
• Maintaining filing systems including server filing of all data and information
• Maintaining phone directory and emergency contact information of staff; assist with internal HR functions
• Assisting to cross check timesheets, Overtime Form, PTO and sick forms
• Providing support to post vendor invoices each month in our computerized accounting system
• Assisting with ordering and maintaining inventory of office and kitchen supplies.
• Ensuring collection and distribution of mail and packages.
• Assisting with coordination and setup for special events, such as conferences, company events and parties, as required.
• Performing other jobrelated duties as assigned.

The is a full-time position and reports to Director of Administration.


Required skills:

• Proficient with Microsoft Word, Outlook, Excel and PowerPoint
• Fast learner

Location:

• Irvine or Diamond Bar. After three months of satisfactory performance in the office, employee may work from home up to 3 days a week

Pay:
$ $28.00 per hour


Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (preferred)

Experience:

• Customer service: 2 years (preferred)

Work Location:
Hybrid remote in Irvine, CA 92620