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    Portable Programs Coordinator - Chicago, United States - Derse

    Derse
    Derse Chicago, United States

    1 week ago

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    Description

    Derse is a complete face-to-face marketing agency and exhibit builder. We bring a smarter approach to building client sales while managing their trade show, marketing environments and event programs. Our teams are made up of smart and forward-thinking people who bring experiential marketing solutions to life

    We believe in committing to a long-term investment in your career with a total rewards package including:

    • Competitive pay and comprehensive benefits package
    • A bright and energetic culture where your ideas are valued
    • 75-years of financial stability

    Derse employs over 500 people in marketing, program management, creative & skilled production, and corporate support. Locations include Milwaukee, Chicago, Las Vegas, Dallas and Pittsburgh. Visit our website to learn more

    As a Portable Programs Coordinator, you'll join our Logistics team and manage our clients inventory, enter and track jobs, as well as place transportation orders. You'll also review and reconcile credit card statements for your assigned clients. This role handles many different facets to best accommodate both Derse, and our clients Read through and apply if this sounds like the opportunity for you

    Portable Programs Coordinator Responsibilities

    • Understand individual client program pricing / work scope per program pricing quoted by estimating. Immediately bring any related job variances to Logistics Managers attention
    • Create and enter Job Number into Accelerate from the Customer Portal or other sources.
    • Update Accelerate database including inventory management.
    • Charge labor promptly to Job Number based off Portable Programs Service Provider Template.
    • Enter events into Portable Program Calendar for divisional viewing.
    • Prepare show service orders when necessary and generate POs
    • Place transportation orders, generate PO and add PO to transportation interface reference line.
    • Place I&D orders when necessary and generate PO
    • Manage Damage Claims
    • Perform quality control prior to shipping.
    • Reconcile credit card charges in Certify regularly.
    • Review vendor invoices for accuracy and approve or reject. If rejected, follow-up with vendor.
    • Close out Job and submit to Admin for timely billing
    • Use preferred vendor program for Show Services, I&D and Transportation
    • Back up other Logistics personnel as needed and directed

    Requirements

    Portable Programs Coordinator Requirements and Qualifications

    • Bachelor's Degree and/or Associate degree and one or more year of relevant experience.
    • Previous trade show or face to face marketing experience preferred.
    • Ability to work with minimal supervision based upon experience or knowledge.
    • Relationship-focused, self-motivated, high sense of urgency and process oriented.
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