Program Coordinator - Chicago, United States - Northwestern University

Northwestern University
Northwestern University
Verified Company
Chicago, United States

1 month ago

Mark Lane

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Mark Lane

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Description

This position supports the Applied Malaria Modeling network (AMMnet), a global community of malaria modelers interested in knowledge exchange, capacity development in malaria-endemic countries, and providing excellent technical support for malaria programs to promote evidence-based decision-making.

The position supports AMMnet administrative needs including management of virtual and in-person events, newsletter, membership, leadership and committee meetings, website, and social media.


Specific Responsibilities:

Administration

  • Manages day to day operations.
  • Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
  • Manages design and development of program databases; compiles & analyzes data; prepares reports.
  • Reviews processes and recommends changes to incorporate stateoftheart technology as appropriate into administrative, recruitment, marketing, and educational components.
  • Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
  • Acts as liaison to IT to ensure technology systems are properly installed & maintained.
  • Procures supplies team which may include using iBuyNU, contact with vendors, and purchases made through IT
Budgets & Financial

  • Participates in budget preparation.
  • Maintains budget & associated analysis & reports.
  • Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
  • Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
  • Processes transfer &/or appropriation charges & may balance &/or close accounts.
  • Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US or e
- mail from customers/vendors; corrects or escalates.

Communication, Outreach & Recruitment

  • Develops coordinated, consistent marketing and brand messages.
  • Creates stateoftheart website.
  • Incorporates social media and networking into program/project aspects as appropriate.
  • Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
  • Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
  • Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.
Evaluation

  • Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
  • Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
  • Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates.
  • Implements corrective actions required as a result of surveys or other indicators.
Events

  • Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
  • Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
  • Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
Faculty Support

  • Arranges colloquium & seminar coordination, & faculty travel planning.
  • Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading.
Grants & Contracts

  • Partners with NU development office and grant manager to identify and seek program funding.
  • Prepares proposals; provides administrative guidance for grant preparations including budgets and justifications.
  • Identifies grant funding.
Program Development

  • Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
  • Manages academic quality and continued growth and expansion.
  • Identifies & obtains external expertise as needed and works with content experts for current and new programs.
  • Reviews programs/projects to increase efficiencies to support growth.
  • Manages speaker selection, communication, and topic development.
  • Leads program/project updates and improvements.
Strategic Planning

  • Administers & maintains existing strategic plans.
  • Participates with area/unit senior staff in the conceptualization, development and presentation o
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