Jobs
>
Executive Assistant
>
New York City

    Executive Assistant - New York, United States - The Larko Group

    The Larko Group
    The Larko Group New York, United States

    1 week ago

    Default job background
    Accounting / Finance
    Description

    A leading Private Equity firm is looking for a standout candidate to support a team. This role necessitates an individual who is ready to collaborate closely within a tight-knit team and oversee various tasks. Responsibilities include calendar management and travel planning, coordinating team and client meetings, preparing presentations and project materials, and keeping track of expenses and long-term action items. If you are a dedicated, ambitious individual looking for an opportunity to support a hardworking and fast-paced firm and want to reap the rewards of your hard work we'd love to hear from you

    Responsibilities

    • Support the team with administrative responsibilities efficiently and effectively.
    • Serve as a gatekeeper while proactively prioritizing active projects.
    • Oversee meeting logistics from preparation, execution, and debriefs.
    • Manage travel and meeting logistics.
    • Maintain and keep files up to date, handling confidential documents with discretion.
    • Work on special projects, including project coordination, documentation, and material preparation.
    • Collaboration with the team on firm-wide project initiatives.
    • Anticipation of things before they happen and the ability to be proactive.
    • Ensure meetings are as productive as possible by reviewing agendas in advance, scheduling requisite preparation time, preparing briefings, and coordinating follow-up.
    • Attends meetings as needed to identify action items and follow up on behalf of the executives. Take notes during meetings and make sure that action items are executed.
    • Arrange conference rooms and catering for meetings, updating calendars with conference rooms and phone numbers utilizing Outlook.
    • Back up and support others on the administrative team.

    Ideal Experience

    • Possession of a bachelor's degree from a distinguished undergraduate institution.
    • Interest in engaging with a team-oriented culture, typically onsite four days a week.
    • 8+ years of administrative experience within investment banking, private equity, or top-tier consultancy.
    • Familiarity with Concur software is a plus.
    • A history of adeptly interacting with management, colleagues, and external stakeholders.
    • Capacity to thrive within a small, collaborative team setting.
    • Ability to engage effectively with senior executives.
    • Proficiency in conveying analysis using Microsoft Word, Excel, Outlook, and PowerPoint, showcasing high-quality messaging, organization, and formatting.
    • Eagerness to always maintain responsiveness.
    • History of success in demanding, time-sensitive environments.
    • Outstanding written and verbal communication skills, including strong email etiquette.
    • Exceptional organizational abilities coupled with meticulous diligence.

    #117591

    The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

  • TruAdvantage Team

    Executive Assistant

    3 days ago

    TruAdvantage Team York, United States

    Are you interested in a versatile role with leadership opportunities? We're hiring a professional and proactive executive assistant to support our lead supervisor. You'll be in charge of managing schedules, making travel arrangements, organizing our filing systems, and making sur ...

  • Anthos Home

    Executive Assistant

    1 week ago

    Anthos Home New York, United States

    **JOB DESCRIPTION**: · The **Executive Assistant **will provide high-level administrative support and assistance to the Chief Executive Officer (CEO) and as assigned, other members of the Board of Directors and Leadership Team. Reporting directly to the CEO, the Executive Assista ...

  • Admirable Care

    Executive Assistant

    3 days ago

    Admirable Care New York, United States

    Overview: · We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. As an Executive Assistant, you will provide administrative support to our executive team and contribute to the smooth operation of our organization. This is a ...

  • Holland Aquatic Center

    Executive Assistant

    1 week ago

    Holland Aquatic Center Holland, United States

    **Holland Aquatic Center is seeking a part-time Executive Assistant to join our growing team** · **Primary Responsibilities**: The Executive Assistant is responsible for providing administrative support for the Executive Director and Management Team. Responsibilities include prov ...

  • Ryan, LLC

    Executive Assistant

    1 day ago

    Ryan, LLC New York, United States

    The Executive Assistant - Level 2 ("Executive Assistant") uses experience and professionalism to perform administrative duties for an individual, group, or department. This role may work for one or several department professionals, board members, division heads, officers, or mana ...

  • Luxottica Wholesale North America

    Executive Assistant

    1 week ago

    Luxottica Wholesale North America New York, United States

    **Requisition ID**:844196 · **Position**:Full-Time · We are EssilorLuxottica, a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. The Company brings together the complementary expertise of two industry pioneers, one in advanced ...

  • Tristar Management Associates

    Executive Assistant

    3 days ago

    Tristar Management Associates New York, United States

    Job Overview: · **Responsibilities**: · - Manage executive calendars, schedule appointments, and coordinate meetings · - Prepare and distribute correspondence, memos, and reports · - Act as the point of contact between family members, professional and personal relationships, and ...

  • Dutech

    Executive Assistant

    1 day ago

    Dutech New York, United States

    Management of complex calendars with various scheduling requirements. · - Coordination of all business travel, domestic and international, including booking flights, hotels, cars and other services. · - Preparation for all meetings with senior executives and other guests, includi ...

  • Community Access, Inc.

    Executive Assistant

    2 days ago

    Community Access, Inc. New York, United States

    Founded in 1974, Community Access celebrates its **_50_**_th_**_ Anniversary_** as a pioneer of supportive housing and social services in NYC for people with mental health concerns. We proudly lead advocacy efforts that rally our community to promote human rights, social justice, ...

  • Ramp Financial

    Executive Assistant

    6 days ago

    Ramp Financial New York, United States

    Location · - New York · Type · - Full time · Department · - Corporate · Compensation · $131.8K - $155K - Offers Equity · - About Ramp · Ramp is the ultimate platform for modern finance teams. Combining corporate cards with expense management, bill payments, vendor management, acc ...

  • Kellton

    Executive Assistant

    1 week ago

    Kellton New York, United States

    **Position: Executive Assistant** · **Location: New York, NY** · **Pay Rate: $30/hr. On W2 (No Benefits)** · **Contract: 12+ Months** · Role is 5 days a week in office. There is no opportunity for remote working. · The Executive Assistant will be responsible for performing an arr ...

  • Creative Culinary Management Company

    Executive Assistant

    1 day ago

    Creative Culinary Management Company New York, United States

    **The Role** · We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the CFO, CHRO, and GC, and their respective teams. This role is critical in ensuring the smooth operation of these departments by managing calenda ...

  • Solidus Labs

    Executive Assistant

    1 week ago

    Solidus Labs New York, United States

    The Role: · We are seeking an Executive Assistant to support our CEO/Founder directly as well as own our New York office's operations. This is a chance to work with real operators at a global startup on the forefront of crypto compliance solutions. You'll experience the excitemen ...

  • ClearMD

    Executive Assistant

    1 week ago

    ClearMD New York, United States

    **About Us**: · We are seeking an Executive Assistant who shares in our vision: to disrupt the industry-at-large with a renewed outlook on health that educates, empowers and makes well-being easy, fast, and clear. Aligning our values and mission to spark passion and pride in our ...

  • Rekuten Global

    Executive Assistant

    1 week ago

    Rekuten Global New York, United States

    Job Description: · Rakuten International oversees 7 businesses with over 4,000 employees globally. The brand is recognized for its leadership and innovation in e-commerce, digital content, advertising, entertainment and communications, bringing the joy of discovery and access to ...

  • Enica Engineering

    Executive Assistant

    6 days ago

    Enica Engineering New York, United States

    **Responsibilities**: · - **Calendar and Schedule Management**: Efficiently manage the executive's calendar, schedule appointments, and coordinate meetings, both internally and externally, to optimize time management. · - **Meeting Support**: Prepare meeting agendas, attend, and ...

  • Ramsoftsystems inc

    Executive Assistant

    1 day ago

    Ramsoftsystems inc New York, United States

    **Position: Executive Assistant** · **Location: Home Office, 300 West 57th Street, Floor 1-44, New York, NY 10019** · **Contract: 3+ Months** · **Description/Comment**: · **Qualifications**: · - Minimum 6-10 years as an Executive or Administrative Assistant, reporting to a senior ...

  • Campus

    Executive Assistant

    5 days ago

    Campus New York, United States

    Campus is on a mission to maximize access to a world-class education. · At Campus, students come first, and we mean it. Our goal is to enable everyone to have access to a superb education without having to take on student debt. We power online two-year degree programs featuring l ...

  • Community Access Inc

    Executive Assistant

    2 days ago

    Community Access Inc New York, United States

    Founded in 1974, Community Access celebrates its **_50_**_th_**_ Anniversary_** as a pioneer of supportive housing and social services in NYC for people with mental health concerns. We proudly lead advocacy efforts that rally our community to promote human rights, social justice, ...

  • ACT Group

    Executive Assistant

    6 days ago

    ACT Group New York, United States

    **Who we are**: · ACT Commodities is the world's leading provider of market-based sustainability solutions. As a pioneer of the global energy transition, ACT helps organizations hit their climate targets, no matter how ambitious. Since 2009, ACT has become a trusted brand in high ...