Executive Assistant - New York, United States - ACT Group

ACT Group

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Who we are:

ACT Commodities is the world's leading provider of market-based sustainability solutions. As a pioneer of the global energy transition, ACT helps organizations hit their climate targets, no matter how ambitious.

Since 2009, ACT has become a trusted brand in high-impact climate projects, green electricity markets, renewable energy, emission allowances and carbon offsets.

With a growing portfolio of over 70 products in 40 plus countries, ACT builds its relationships on trust and fosters an entrepreneurial environment.

Our Amsterdam, New York, Paris, Shanghai, and Singapore teams deliver tailor-made solutions backed up by extensive market knowledge. We are a fast-paced and forward-thinking organization that believes that we are better together

Responsibilities:

Provide administrative and strategic support to the North American CEO and Head of Finance
Expertly manage daytoday scheduling, coordination, and meeting logistics, providing best in class support throughout backtoback days; often with little oversight and making judgements based on known priorities of the executives and the business
Develop critical content including agendas, PowerPoint presentations, Excel reports, and other relevant corporate documents
Manage domestic and international travel and itineraries to ensure the executives comfort and timeliness
Create and distribute correspondence to office employees, board members, and external parties
Brief and prepare executives for important meetings such as Townhalls, Board Meetings, Client Visits and Conferences in partnership with internal stakeholders
Anticipate needs and identify problems proactively, looking around corners for solutions and leveraging existing resources in problem solving
Partner with the HR/Recruitment for onboarding and offboarding activities for team members

Required skills and qualifications:

35 years of experience in an executive or administrative assistant position ideally supporting C-Suite
Extraordinary organizational skills, and experience managing the challenges of supporting a growing team with diverse personalities and a dynamic workflow
Ability to prioritize and shift gears effectively in a fastpaced environment
Strong timemanagement skills and an ability to organize and coordinate multiple concurrent projects
Ability to find solutions with mínimal direction
Ability to handle ambiguous situations and constant change with confidence
Ability to maintain confidentiality of information related to the company and its employees
Unparalleled verbal and written communication
High level of discretion and maturity

Please note:
this role is 100% in-office

Salary Range:
$115,000 - $130,000 + discretionary bonus

Actual base pay may vary based on various factors such as job-related knowledge, skills, level and experience. The base pay is just one component of the total competitive compensation package for employees.

ACT Commodities Inc. is an Equal Opportunity Employer. All employment decisions at ACT Commodities, Inc.

are made without regard to race, color, ethnicity, national origin, age, citizenship status, physical or mental disability, religion, creed, gender, sex, sexual orientation, gender identity or expression, genetic information, marital status, family or parental status, status with regard to public assistance, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.