Executive Assistant - New York, United States - Creative Culinary Management Company

Creative Culinary Management Company

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Role

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the CFO, CHRO, and GC, and their respective teams.

This role is critical in ensuring the smooth operation of these departments by managing calendars, scheduling meetings, handling expenses, and overseeing various operational tasks.

What You Will Do:

Calendar & Scheduling:

Manage and maintain calendars for the CFO, CHRO, and CLO, ensuring efficient scheduling and mínimal conflicts.
Schedule appointments, meetings, conference calls, and travel arrangements, prioritizing based on urgency and importance.
Anticipate scheduling needs and proactively block time for focused work or strategic planning.
Communicate effectively with internal and external contacts to confirm appointments and manage changes.

Expense Management:

Process expense reports for the CFO, CHRO, and CLO in a timely and accurate manner.
Maintain expense tracking tools and ensure compliance with company policies.
Reconcile expense accounts and resolve any discrepancies.

Operational Support:

Prepare presentations, agendas, and other meeting materials for the executives and their teams.
Manage travel arrangements, including booking flights, hotels, and transportation.
Maintain filing systems (physical or electronic), as needed.
Order and manage office supplies.
Anticipate the needs of the executives and proactively address them.

Communication & Collaboration:

Liaise with internal and external stakeholders on behalf of the executives.
Maintain a professional and confidential demeanor at all times.

Qualifications:

Bachelor's degree in Business Administration, or a related field (preferred).
Minimum 35 years of experience as an Executive Assistant or similar administrative role.
Proven ability to manage multiple tasks simultaneously and prioritize effectively.
Excellent organizational, communication, and interpersonal skills.
Strong attention to detail and ability to maintain accuracy in all tasks.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with expense management software (a plus).
Ability to work independently and take initiative.
Discretion and ability to maintain confidentiality.
This job description is not meant to be an "allinclusive" list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. The Howard Hughes Corporation reserves the right to change or modify job duties as necessary based on business necessity.