Executive Assistant - New York, United States - Tristar Management Associates

Description

• Manage executive calendars, schedule appointments, and coordinate meetings
• Prepare and distribute correspondence, memos, and reports
• Act as the point of contact between family members, professional and personal relationships, and internal/external clients and vendors
• Assist with personal tasks
• Assist with event planning and coordination
• Travel arrangement
• Answer phone calls, take messages, and direct inquiries to the appropriate person
• Organize and coordinate household activities

• Manage office supplies inventory and place orders as needed
• Organize and maintain physical and electronic files
• Assist with document preparation and editing
• Utilize software such as DocuSign for document signing
• Manage bills payments

• Excellent interpersonal and communication skills and the ability to interface with personnel at all levels, both verbally and in writing required
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Ability to negotiate problems and to get things done.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Attention to detail and accuracy in data entry and record keeping
• Ability to maintain confidentiality of sensitive information
• Work directly with all internal team members / account teams and clients as the point person for coordinating meetings

• Paid time off