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    Administrative Assistant - Boston, United States - Northeastern University

    Northeastern University
    Northeastern University Boston, United States

    2 weeks ago

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    Description

    About the Opportunity

    The College of Social Sciences and Humanities (CSSH) is a leader in the Experiential Liberal Arts. The College is strongly committed to fostering excellence through diversity and enthusiastically welcomes applications from members of groups underrepresented in higher education administration.

    The College's schools, departments, and programs—with disciplines ranging from economics and history to English, urban affairs, international affairs, and American Sign Language Interpreting—form an interdisciplinary environment with global perspectives and a culture of inclusion. Our faculty connects liberal arts education with the challenges of our time, fostering ethical reasoning and critical thought with attention to the enduring significance of history, literature, and culture. Strategic Areas of Focus for the College's education and research throughout its global network are (1) Resilience, Sustainability, Health, and Equity, (2) Cultural Transformations, Governance, and Globalization, and (3) Network Science, Computational Social Science, Digital Humanities, and Information Ethics.

    CSSH has long been committed to creating a culture of inclusion for our students, faculty, and staff. Diversity and inclusion, as well as questions of race, racism, and anti-racism, are part of all our programs, all our research centers, and our three areas of strategic focus—and are always works in progress. At the same time, we focus on how modes of constructing social hierarchies, including race, gender, sexuality, class, ability, and others, intersect with one another.

    The Department of Sociology and Anthropology equips students with the practical and theoretical tools needed to address the complex social and cultural issues the U.S. confronts in a period of far-reaching social change. Check out more about our department here: Sociology and Anthropology Studies Northeastern University

    The Administrative Assistant will provide administrative support for the Department of Sociology and Anthropology under the direction of the Program Coordinator. Assists Department Chair, Undergraduate Program Director, and Program Coordinator in coordinating the organization; assist with course scheduling; tracking enrollments; understanding and communicating graduate program requirements; assist with updating the department's course catalog; assist faculty with grade change protocols; and assisting department and recruiting events, by room scheduling, processing work-orders, ordering food, and promoting and advertising. Attention to detail and strong organizational skills are essential. Must work collaboratively with students, faculty, college advisors, the Department Chair, Undergraduate Program Director, and Program Coordinator on matters related to undergraduate programs. Additional responsibilities including managing the department calendar and general department email box and providing administrative support to the Department. Must show a high level of responsiveness and courtesy and determine appropriate steps and courses of action to solve problems and assist faculty, students, and various employees of the University.

    Responsibilities:

    Assist with management of course scheduling, curriculum planning, updating department course catalog, and enrollment tracking. This requires maintaining a close working relationship with college advising office, as well as the department's curriculum committee and department Program Coordinator.

    Serve reception function for the department; provide customer service to students and faculty, and act as information source for new faculty, visiting scholars, and other visitors to the department. This task includes having information on hand for students and department visitors and familiarity with basic department protocols. Act as first point of contact for visitors, assisting and directing as needed.

    Department event planning, including providing support for the Sociology and Anthropology Student Association (SASA) and department involvement in undergraduate recruitment events. This task entails room scheduling, work-orders, event planning and food ordering, and promoting events.

    Operations and administrative support – Manage the department calendar and department email box. Assist with department printer issues, IT requests, and copy requests. Assist Program Coordinator with filing, maintaining department records, and documenting procedures.

    Qualifications:

    Bachelor's degree preferred. Three or more years of experience in an administrative position, with some other prior experience preferred. Strong computer skills including Microsoft 365 and Google Services, as well as a willingness to learn new software packages. Experience working in an academic setting strongly preferred. Must have ability to work independently, under deadline pressure, with attention to detail, and on a variety of tasks at once. Good interpersonal skills are essential.

    Documents to Submit:

    Resume and cover letter.

    Position Type

    General Administration

    Additional Information

    Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

    Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit for more information.

    Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

    All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

    To learn more about Northeastern University's commitment and support of diversity and inclusion, please see .


    View or Apply

    To help us track our recruitment effort, please indicate in your email – cover/motivation letter where ) you saw this job posting.

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