Administrative Assistant - Boston, United States - Thomas H. Curran Associates, LLC

Description

• Calendar appointments and important docketing
• Ensure file organization based on office protocol both in office hard files and online in our document management system, NetDocuments
• Provide ad hoc support around office as needed
• Assist with scheduling of depositions, mediations and stenographers
• Assist with case binders for deposition, oral argument, and hearings
• Assist in preparation of trial binders
• Arrange delivery of documents through the mail, overnight delivery, or messenger services
• Maintain knowledge of procedures for filing with state and federal courts and agencies
• Set up and maintain client, work, chronological, pleading and personal files
• Maintain and organize office supplies
• Maintain an adequate level of mail supplies, i.e. postage tape, ink, mailing envelopes, certified, registered, Express and priority supplies
• Understand how to handle and maintain client and potential client sensitive data
• Accurate collection, sorting, logging, and distribution of incoming and outgoing mail
• Set up video meetings and conferences
• Calendar Zoom and Teams meetings

• 1 year of administrative assistant experience in professional setting (legal setting is a huge plus)
• Currently enrolled in college pursuing an associates or bachelors degree or equivalent preferred but not required
• Strong attention to detail and ability to prioritize, organize workflow and use time efficiently
• Advance MS Office including Excel, MS Word and Outlook
• Strong communication skills both verbal and written
• Excellent attention to detail
• Exceptional organizational skills
• Strong follow through
• Reliable, trustworthy, friendly
• Must possess a willingness to learn and exhibit flexibility in a fastpaced environment.
• Takes initiative but knows when to ask questions
• Familiarity with legal procedure, documents, and culture a plus

• 8 hour shift
• Monday to Friday
• No weekends

• Boston, MA required)