Administrative Assistant/receptionist - Boston, United States - Berkshire Residential Investments

Berkshire Residential Investments

Verified Company

Boston, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Part time

Description

***Are you looking for a unique opportunity to showcase your exceptional administrative skills in a world-class company? Berkshire is seeking a highly motivated Part-Time Administrative Assistant/Receptionist who is organized, detail oriented, and excited to learn about the real estate investment management industry to join our team in Boston, MA.

Under the general direction of the Vice President, Human Resources, the Part-Time Administrative Assistant/Receptionist will be committed to providing all support required to maximize the effectiveness and productivity of assigned executives and staff.

Responsibilities include but are not limited to:

Greet and welcome visitors with a friendly and professional demenaor
Answer telephones and direct callers to the appropriate individual, taking messages & communicating them as appropriate
Maintain yearly calendar of all department meetings and events associated with Berkshire
Send, receive, and distribute mail and packages for the department
Schedule and manage travel and expense reporting
Coordinate and organize meetings, conferences and events; screen meeting requests
Contact vendors for machine and building maintenance
Maintain office supplies, snacks etc. and keep the reception area neat and organized
Work with corporate IT for technology issues as required
Produce copies and electronic scans as required
Process vendor invoices for department and corporate office in a timely and accurate fashion
Prepare various documents / presentations by time provided
Enter data into Excel for reporting purposes
Complete special projects and assignments as assigned
Consistently demonstrate use of tact and discretion
Successfully engage all administrative competencies expected by Berkshire

JOB QUALIFICATIONS and REQUIREMENTS:

Knowledge/Experience:

At least five years successful experience managing a front desk and facilities in an administrative capacity within a corporate environment
Maintain confidentiality of sensitive and proprietary information and communications of information
Ability to create, edit and scale existing historical documents to meet current needs
Aptitude for organizing, prioritizing, and managing multiple priorities, using critical thinking and problem solving
Demonstrated multimodal communication style that reaches every stakeholder, specifically excellent verbal, and written communications
Ability to communicate with and manage up to senior management
Collaborative working style with inclusive work and thinking behaviors, commitment to excellence in teams and work product, with a strong work ethic
Proficiency and willingness to adopt new systems and processes
Demonstrate emotional intelligence in high pressure and sensitive situations
Tenacity, patience, and perseverance to work with business deals from beginning to end of process
Develop productive working relationships with all team members including internal clients and external third parties
Demonstrated high level of ethics and integrity with a straightforward and honest approach

- _Technical/Educational Requirements:

Demonstrated ability to use and learn new technology (e.g., computers/hardware, mobile, software, cloudbased programs)
Proficiency with computers, keyboards, monitors and telephone headsets
Proficiency in Microsoft Suite of Products (e.g., Word, Outlook, Excel, Teams, Power Point)
Demonstrated proficiency with conference room technology
Position will work 20 hours per week

Berkshire Residential offers an excellent benefits package, focusing on our employees' total health and wellness. We offer programs and incentives that promote physical, mental, financial, and behavioral wellbeing both within and beyond our workplace. Please visit our Careers page for full details - and to learn more about how we value our employees.

Berkshire Residential values diversity, equity, inclusion and belonging. Berkshire is committed to providing equal opportunity in all practices, including employees and applicants for employment.

We ensure that decisions affecting employees are made without regard to their race, color, creed, national origin, age, disability, gender, gender identity, sexual orientation, or any other protected status.

In order to ensure a fair and accessible recruitment process, we are open to providing reasonable accommodations or adjustments for applicants with disabilities.

If you require any accommodations or have any accessibility concerns, please let us know and we will work with you to meet our needs.

Experience:
Required