Stephanie Douglas

I am currently look for an Executive Assistant position. I have more than 17 years of experience in the investment management field. I am open to other industries as well.

Professional Experience

Onex, Boston, MA                                                                                             Mar 2023 - Present 

Executive Assistant

• Support the Managing Director with their day-to-day responsibilities.
• Coordinate all travel arrangements - domestic and international
• Manage and maintain calendars by planning and scheduling meetings internal and external
• Expense management in Concur.

Morgan Stanley/Eaton Vance, Boston MA                                                       Oct 2015 – Dec 2022

Executive Assistant/Billing Coordinator to Chief Legal Officers and Attorneys

• Managed the CLO, CCO and attorney’s calendars.
• Scheduled meetings in person and on zoom
• Scheduled travel arrangements
• Entered receipts into Concur.
• Coordinated signatures for confidential agreements and documents.
• Distributed mail throughout the legal and compliance department
• Processed invoices from outside law firms
• Prepared board materials for Board meetings and interacted with Board members.
• Office management and supply ordering
• Perform other duties as assigned to support the business functions of the Firm.

Administrative Assistant to Chief Legal Officers and Attorneys                    Aug 2005 - Oct 2015

• Managed the CLO and attorney’s calendars.
• Scheduled travel arrangements
• Processed books for investors buying into exchange fund closings. 
• SEC Filings for funds
• Distributed mail throughout the legal and compliance department

John Hancock, Boston, MA                                                                           Aug 1999 – Jun 2005

Administrative Assistant to Senior Vice President of Retirement Services

• Responsible for daily operations of office including scheduling meetings and appointments.
• Supported direct report staff.
• Distributed mail within the department.
• Provided general office administrative support.

Bachelor of Science, Lasell University, Newton, MA

Paralegal Certificate, Northeastern University, Boston, MA