Legal Administrative Assistant - Boston, United States - Bowditch & Dewey, LLP

Bowditch & Dewey, LLP

Verified Company

Boston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Company Overview:

We are seeking a highly organized and detail-oriented individual to join our team as a
temporary legal administrative assistant. In this role, you will provide essential administrative support to our Boston office team. This is full time position, on-site position, Monday - Friday 8:30A-5PM. The duration of this role is approximately 3 months.

Essential Duties & Responsibilities include:

Prioritize work among assignments and meet specific deadlines on projects; Printing, copying, scanning, and saving documents as needed. Prepare and process expense reports for attorneys.
Assist with new client/matter intake process and prepare engagement letters.
Maintain paper and electronic client records in compliance with current policies; work with records personnel to create and maintain client files and indexes. Perform routine filing and retrieve files as needed.
Assist with coordinating attorney's calendars, event registrations, travel, and meeting arrangements.
Access online databases for electronic research of matters.
Collaborate with other departments and individuals in the firm in a professional manner.
Provide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mail.
Provide reception desk coverage as needed.
Perform other administrative assignments as required and requested.

Desired Skill and Experience:

1 to 3 years of experience providing administrative support in a professional service environment. Prior experience in a law firm is preferred.
Excellent organizational skills, interpersonal skills, active listening skills, attention to detail, integrity, and dependability.
Strong verbal and written communication skills using the English language; demonstrated understanding of correct grammar, spelling, and punctuation. Additional languages are a plus.
Ability to work effectively and proactively within a team environment sometimes under high pressure.
Strong time management skills and the ability to work in a fastpaced environment.
Ability to work independently
Initiative, flexibility, resiliency, and a willingness to adapt to change.
Strong computer skills including advanced experience with Microsoft Office (Word, Outlook, Excel, PowerPoint) Kofax Power PDF, or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; willingness and ability to learn different technologies.