Administrative Assistant - Boston, United States - Newmark

Newmark

Verified Company

Boston, United States

2 days ago

Posted by:

Mark Lane

beBee recruiter

Description

JOB DESCRIPTION**:

Under limited supervision, provides a wide variety of moderately complex administrative services, including but not limited to, secretarial, data collection, and report-writing tasks specific to the group or individual to which assigned.

May be responsible for the preparation and control of records, statistics, and reports regarding operation, personnel changes, etc. Assists in the administration of programs, projects, and/or processes specific to the operating unit served. May serves as the administrative liaison with internal and external clients on administrative matters relating to purchasing, personnel, facilities operations, etc

ESSENTIAL DUTIES:

Prepares memoranda, letters, proposals, charts, tables and other documents using various software packages.
Coordinate with assigned staff or department; creating moderately complex correspondence, spreadsheets and visual presentations for projects.
Compiles moderately complex documents and information for necessary reports, informational packages and/or presentation materials.
May serve as member of a team on department related projects. If applicable, provides rotating reception relief during lunch hour, morning and afternoon breaks. May also include coverage for shortterm absences of staff due to illness or vacation

SKILLS, EDUCATION AND EXPERIENCE:

High school diploma or General Education Degree (GED)
Minimum of 4 years of previous related work experience
Proficient in Microsoft Word, PowerPoint, Excel, and Outlook software
Good proofreading and editing skills; Effective verbal and written communication skills
Ability to maintain discretion regarding personnel and industryrelated matters
Excellent interpersonal skills
Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines May perform other duties as assigned

WORKING CONDITIONS:
Normal working conditions with the absence of disagreeable elements

NOTE:

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.