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    Executive Assistant - New York, United States - Invesco

    Invesco
    Invesco New York, United States

    2 weeks ago

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    Description
    As one of the world's leading asset managers, Invesco is dedicated to helping investors worldwide achieve their financial objectives.

    By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world.


    If you're looking for challenging work, smart colleagues, and a global employer with a social conscience, come explore your potential at Invesco.

    Make a difference every day

    Job Description


    Your role:
    As an Executive Assistant, you will provide high-level administrative support to the Chief of Staff and Chief Communications Officer.

    You will be exposed to highly confidential and sensitive company and employee information, which you will need to treat with utmost discretion and tact.

    This EA will have an in-depth knowledge of company operations, policies, processes, and exceptional interpersonal communication and skillsets.

    The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.


    You will be responsible for:

    • Manage the schedule strategically to create optimal flow
    • Coordinate meeting times with attendees, including on-site or off-site logistics, as needed
    • Oversee all travel bookings, reservations, and logistics
    • Process expense reports and invoices in a timely manner
    • Create meeting invitations in the calendar that include all relevant information, i.e., attendees, Microsoft Teams link, address, room, agenda, prep materials
    • Schedule and coordinate internal and offsite meetings, including setting up conference rooms, ordering catering as appropriate and welcoming guests
    • Maintain and organize electronic files
    • Handle phone coverage; answer, screen and direct calls as appropriate
    • Assist HR in organizing new hire onboarding
    • Provide backup coverage to other members of the administrative team
    • Edit and review memos and presentations as requested

    The experience you bring:

    • Candidates must be professional, articulate, discrete, personable, flexible, and have excellent communication skills
    • Each day will bring a different set of experiences; candidates must be able to adapt quickly
    • 7+ years of experience of assistant support, both as an Executive and Personal Assistant
    • You are reliable, consistent, direct, and experienced in building trust with stakeholders
    • Exceptional written and verbal communication
    • Proven ability to handle confidential information with discretion
    • You are highly organized and thoughtful with strong customer service skills
    • Proactive in anticipating, addressing, and resolving potential challenges
    • You have an ability to problem solve in a fast-paced environment
    • Eager to make an impact and thrive in a dynamic, hyper-growth environment
    • High proficiency with Microsoft suite products
    • Experience working across multiple cultures and global constituents
    The salary range for this position in New York City is $95,000 to $120,000/year.

    The total compensation offered for this position includes salary and incentive pay and will vary based on skills, experience and location.

    Full Time / Part Time

    Full time

    Worker Type

    Employee

    Job Exempt (Yes / No)

    Yes

    Workplace Model


    At Invesco, our workplace model supports our culture and meets the needs of our clients while providing flexibility our employees value.

    As a full-time employee, compliance with the workplace policy means working with your direct manager to create a schedule where you will work in your designated office at least three days a week, with two days working outside an Invesco office.

    What's in it for you?

    Our people are at the very core of our success.

    Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:


    • Flexible paid time off
    • Hybrid work schedule
    • 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
    • Health & wellbeing benefits
    • Parental Leave benefits
    • Employee stock purchase plan


    The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role.

    It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

    The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.

    Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer.

    All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status.

    Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.
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