Executive Assistant - Newark, United States - Prudential

Prudential

Verified Company

Newark, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Classification:
Corporate - Administration

Are you interested in building capabilities that enable the organization with innovation, speed, agility, scalability and efficiency? The Global Technology team takes great pride in our culture where digital transformation is built into our DNA When you join our organization at Prudential, you'll unlock an exciting and impactful career - all while growing your skills and advancing your profession at one of the world's leading financial services institutions.

The Role

We are currently looking for an Executive Assistant who will support multiple Vice Presidents in the Prudential Global Technology organization.

The role will support, and report into the Chief Data Scientist.

This role requires a proven track record in supporting senior level management.

This includes exercising superior judgment based on in-depth experience, maximizing efficient use of time on behalf of the leaders, developing strong collaborative relationships across multiple constituents to move things ahead, and the ability to interact well with individuals external to Prudential.

We are seeking a dynamic and resourceful individual who takes initiative and thrives in a fast-paced, challenging working environment.

The current Employee Work Arrangement for this position is Hybrid and requires your on-site presence on a reoccurring basis as determined by your business in our Newark, NJ office.

Your manager will provide additional details relative to the specific number of days you are expected to be on-site.

Primary Responsibilities:

Support the executives by managing all daytoday matters including but not limited to calendar management, meeting logistics for internal and external appointments, and processing expenses
Scheduling large meetings with seniorlevel executives external to Prudential and across Prudential.
Proactively manage travel arrangements, coordinate itinerary details, and mitigate unforeseen changes
Manage special projects like occasional events, external presentations, and speaking engagements; prepare and coordinate communications
Professional representation and handling of all phones, written and video communications
Build and grow a strong network of relationships across Prudential

Your Expertise:

What you'll need to succeed:

7+ years of administrative experience at the VP or above level
Ease in working in a fastpaced environment and adapting to changing priorities
Ability to support 4 executives with different management styles
Resourcefulness and the ability to negotiate schedules and conflicts with other assistants and partners
Comfort escalating issues appropriately to quickly resolve them
Discretion required in handling highly sensitive and confidential information
Excellent proficiency in Microsoft Outlook; pride in maintaining an exemplary executive calendar; strong skills in Excel, Word, and PowerPoint
Technologically savvy familiar with digital apps and online resources
Excellent organization, meeting planning, and project management skills with the ability to effectively juggle multiple highlevel priorities
Forward thinking, actively seeking opportunities for improvement and proposing solutions
Selfmotivated; demonstrates initiative and anticipates issues, provides realistic solutions, employs sound judgment, and makes timely decisions
Able to work independently with mínimal supervision, work under tight time constraints, and be able to prioritize his/her work
Ability to navigate meetings and commitments occurring in different time zones
Flexibility to work overtime as needed

You'll Love Working Here Because You Can

Join a team and culture where your voice matters; where every day, your work transforms our experiences to make lives better.

As you put your skills to use, we'll help you make an even bigger impact with learning experiences that can grow your technical AND leadership capabilities.

You'll be surprised by what this rock-solid organization has in store for you.

What we offer you:

Market competitive base salaries, with a yearly bonus potential at every level
Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave
Retirement plans:
401(k) plan with company match (up to 4%)
Companyfunded pension plan
Wellness Programs to help you achieve your wellbeing goals, including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs
Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
Tuition Assistance to help finance traditional college enrollment toward obtaining an approved degree, many accredited certificate programs, and industry designations.
Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two p