Executive Assistant - Phoenix, United States - CASA Academy

CASA Academy Phoenix, United States

1 week ago

Description

CASA Academy provides low income students with the early academic foundation and character skills necessary to graduate from college and succeed in life. At CASA we are not just a school, but a movement to raise the bar for education in Phoenix.

Overview: Under the supervision of the CEO, provides support to the CEO, DSO and DCI in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the CEO, DSO and DCI; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

Reports To: CEO

Responsibilities:

Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the CEO, DSO and DCI; coordinates and organizes office activities and coordinates flow of communications and information for the CEO.

• Compiles information and prepares and maintains a variety of records and reports related to assigned activities.

• Inputs a variety of information into an assigned system; assures accuracy of input and output data.

• Maintains confidentiality of various aspects of school operation including sensitive and personal information.

• Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.

• Offers guidance and direction to other school personnel as needed.

• Assists with registration duties as needed.

• Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns.

• Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrator and staff.

• Establishes, maintains and assures proper use of confidential files including student and personnel.

• Secures substitutes in order to assure adequate coverage for school site; orients substitute personnel and provides keys and pertinent information.

• Prepares and submits purchase orders and work orders as assigned; prepares reimbursement requests and deposits according to established procedures.

• Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school, or assigned area; types and composes a variety of materials from verbal or written instruction.

• Attends and participates in assigned meetings and trainings.

• Updates and maintains multiple calendars as assigned; organizes appointments and meetings.

• Tracks and orders assigned school supplies according to established procedures and assures appropriate levels of supplies are maintained.

• Operates a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software

Qualifications:

Minimum of a high school diploma

Fingerprint Clearance Card

Spanish proficiency required

Compensation and Benefits: CASA Academy offers a competitive compensation package and comprehensive health benefits.

Unique benefits of working at CASA Academy:

CASA Academy is a fun and joyful learning environment. We have a supportive and collaborative team with a strong, positive staff culture. We enjoy potlucks and holiday parties as a team and provide surprise gifts and treats to our staff throughout the year We care about our staff both professionally and personally.
We pride ourselves in our ability to provide our staff with excellent observations and coaching. One-on-one coaching occurs on a weekly basis and staff have a school-wide professional development each Thursday. We also offer three weeks of summer professional development and two days of all-day professional development for staff throughout the year.

We offer a comprehensive benefits package in which we cover 80% of the medical, dental and vision costs. You will also have the option to contribute to a voluntary 403(b) plan and enroll in short-term disability insurance.

Job Types: Full-time, Contract

Salary: $50,000 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

How to Apply: To apply for this position, please submit your resume to Liliana Villaseñor, Director of Students and Operations, via email at

Executive Assistant

2 days ago

Nikola Corporation Phoenix, United States

Overview: · **Responsibilities**: · Responsibilities Include: · - Effective management of the Nikola Energy Executive calendars · - Set-up of regular meetings with direct reports · - Making the Executives aware of any upcoming major activities and planning as far ahead as possibl ...
Executive Assistant

1 day ago

Ohana Family Homes LLC Phoenix, United States

· Executive/Personal Assistant Job Description · Key Responsibilities: · - Manage day to day schedule and calendar for the office of the CEO · - Assist with daily tasks and projects as needed for the CEO · - Coordinate travel arrangements for CEO · - Monitor meeting requests and ...
Executive Assistant

1 day ago

Analyte Health Phoenix, United States

Analyte Health's mission is to provide easy, accessible and affordable online health care services for everyone. Everything we do focuses on helping our patients become healthier and happier. We have easy-to-use online platforms that provide fast, convenient, private and cost-eff ...
Executive Assistant

1 week ago

Arizona Public Service Phoenix, United States

**Date**:May 10, 2024 · **Location**: PHOENIX, AZ, US, · **Company**:APS · Arizona Public Service generates clean, reliable and affordable energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Gra ...
Executive Assistant

2 weeks ago

CASA Academy Phoenix, United States

**Executive Assistant** · CASA Academy provides low income students with the early academic foundation and character skills necessary to graduate from college and succeed in life. At CASA we are not just a school, but a movement to raise the bar for education in Phoenix. · **Over ...
Executive / Personal Assistant

1 week ago

Tristar | CAD, PLM, Product & Solution Specialists Phoenix, United States

**SUMMARY** · We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's CEO. Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in thi ...
Executive Assistant to CEO

2 weeks ago

CLS Law Phoenix, United States

Job Overview: · **Responsibilities**: · - Manage the CEO's calendar, schedule appointments, and coordinate meetings · - Coordinate travel arrangements and prepare itineraries · - Assist with event planning and coordination, including booking venues, arranging catering, and managi ...
Executive Assistant 1

2 weeks ago

The Terraces of Phoenix - a HumanGood community Phoenix, United States

Under general supervision, provides administrative and secretarial support for the Executive Director. Prepares letters of correspondence, types various documents, utilizes Word programs, coordinates travel arrangements as needed, updates computer files and screens incoming calls ...
Executive Personal Assistant

1 week ago

Tiffany & Bosco, PA Phoenix, United States

Job Overview: · **Duties**: · - Manage and maintain schedules, appointments, and travel arrangements · - Perform clerical tasks such as filing, data entry, and document preparation in Microsoft programs · - Organize meetings and events; attend events as needed · - Conduct researc ...
Executive / Personal Assistant

1 week ago

TriStar, Inc Phoenix, United States

Excellent MS Office Suite - 3 years _(preferred)_ · - WordPress and web design skills _(preferred)_ · - Executive Assistant, Personal Assistant, or similar role - 1 year _(preferred)_ · - Associate degree _(preferred)_ · - Outstanding organizational, administrative, and time mana ...
Executive Administrative Assistant

2 weeks ago

AME Landscape Companies Phoenix, United States

Objective: · Dynamic and results-driven Executive Administrative Assistant with extensive experience in utilizing CRM systems, Microsoft Suites, and exceptional organizational, professional attire, and communication skills. Seeking to leverage proven expertise in administrative s ...
Receptionist/executive Assistant

2 weeks ago

CMK Heating and Cooling LLC Phoenix, United States

Are you looking for a career and not just another job? Join a family owned and operated HVAC company that not only focuses on growing our business but also our employees We have created a work culture unlike most and pride ourselves on having a warm, friendly group of team member ...
Executive and Administrative Assistant Position

1 week ago

Parks Legacy Project Phoenix, United States

Parks Legacy Project seeks an executive/administrative assistant to support leadership in a dynamic young company with exciting potential. · **Job brief** · We are looking for a responsible and resourceful Administrative Assistant/Project manager to perform and prioritize a varie ...
Executive Assistant/hr Coordinator

6 days ago

Profense, llc Phoenix, United States

**Company**:Profense, LLC is an Aviation and Defense Company that equips, trains and sustains global elite defense forces with people who are driven to succeed founded on: · Integrity, Innovation, and Exceptional Customer Service · Profense is registered with various U.S. Governm ...
2024-25 Executive Assistant

6 days ago

Paradise Valley USD 69 Phoenix, United States

**Executive Assistant** · **Location: DAC with Leadership Department** · **12 months, 8 hrs/day** · **$22.42/hour** · **Dates: 7/1/2024-6/30/2025** · Purpose Statement · The job of Executive Assistant is done for the purpose of assisting assigned administrators in the daily opera ...
Executive Administrative Assistant Property

1 week ago

PEM REAL ESTATE GROUP Phoenix, United States

**About PEM Real Estate** · This is an exciting time to join PEM Real Estate as we expand our footprint across multiple states. As we continue to grow, we're seeking passionate individuals who are eager to contribute to our journey. Join us as we embark on a dynamic adventure whe ...
Executive Assistant/office Manager

3 days ago

JMax Companies Phoenix, United States

**About us** · We are a specialty plumbing contracting company. We have high standards and customer service is our top priority. Going above and beyond for our clients and staying innovative and forward thinking is our goal. · Our work environment is modern and fun. We value ever ...
C-suite Legal Executive Assistant

2 weeks ago

Thrive Services Group Inc. Phoenix, United States

2355 East Camelback Road Phoenix Arizona, 85016 · **Position Description**: · Provides high level administrative assistance directly to the Chief Operating Officer & Chief Legal Officer (COO/CLO) for Thrive Services Group Inc. ("Thrive"), along with administrative support for mem ...
Executive Assistant

1 week ago

Reveleer Glendale, United States

**Executive Assistant** · **Glendale, CA** · We are seeking a highly organized and proactive CEO Executive Assistant to provide comprehensive administrative support to the office of the CEO. This role is integral to the success of our organization and offers high visibility and t ...
Executive Assistant

5 hours ago

Arizona College of Nursing Tempe, United States

Why You Should Work With Us: · Arizona College of Nursing is a rapidly growing, nursing school that transforms people's lives by preparing them for careers in nursing and improving communities through the care its graduates provide. As a leading nurse educator, Arizona College of ...