Executive Assistant - Phoenix, United States - Ohana Family Homes LLC

Ohana Family Homes LLC

Verified Company

Phoenix, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Executive/Personal Assistant Job Description

Key Responsibilities:

Manage day to day schedule and calendar for the office of the CEO
Assist with daily tasks and projects as needed for the CEO
Coordinate travel arrangements for CEO
Monitor meeting requests and schedule accordingly
Critical interface with staff team and key stakeholder
Collaborate with team members to create a smooth work flow and meet deadlines
Follow up on action items in timely manner
Develop and maintain an effective filing system
Transcribe materials as needed
Personal errands may involve picking up children from school and/or assisting with CEO's children with online school
Perform professional and personal errands as needed

Qualifications:

Comfortable working in an entrepreneurial atmosphere. There are multiple companies and ever changing opportunities to manage.
Must be extremely organized and able to multitask, coordinating several different projects at the same time
Advanced computer skills in Microsoft Teams, Excel, Word and Outlook
Proven ability to remain flexible in the work environment and manage multiple priorities under time constraints in a fastpaced environment, with a strong attention to detail
Exceptional oral and written communication skills
Highest degree of confidentiality, tact and diplomacy required
Ability to be proactive and detailoriented: must work successfully under pressure and handle all situations with the highest degree of professionalism
Ability to work independently and as part of a team
Levelheaded decisionmaking abilities
Ability to work under high demands and expectations
Ability to work nontraditional hours during peak season
Maintain professionalism, including phone etiquette, manners, appearance, attitude
Analyze problems and help with solutions