Jobs
>
Executive Assistant
>
Phoenix

    executive assistant - Phoenix, United States - Ohana Family Homes LLC

    Ohana Family Homes LLC
    Ohana Family Homes LLC Phoenix, United States

    3 weeks ago

    Default job background
    Description

    Job Description

    Job Description
    Description

    Executive/Personal Assistant Job Description

    Responsible for handling both executive assistant and personal assistant duties. Ensure that the office of the CEO operates in an efficient and effective manner by supporting heavy and ever changing calendar management, responding to emails, receiving high volume phone calls, making travel arrangements, handling or delegating personal errands, supporting event planning and other projects as needed. The Executive / Personal Assistant must possess exceptional verbal and written communication skills, tact and diplomacy, and above average time management skills.

    Key Responsibilities:


    • Manage day to day schedule and calendar for the office of the CEO


    • Assist with daily tasks and projects as needed for the CEO


    • Coordinate travel arrangements for CEO


    • Monitor meeting requests and schedule accordingly


    • Critical interface with staff team and key stakeholder


    • Collaborate with team members to create a smooth work flow and meet deadlines


    • Monitor email correspondence to CEO and respond accordingly and in a timely manner


    • Follow up on action items in timely manner


    • Prepare necessary business correspondence including emails, letters, thank you notes, invitations, etc.; perform word processing of confidential documents


    • Develop and maintain an effective filing system


    • Transcribe materials as needed


    • Personal errands may involve picking up children from school and/or assisting with CEO's children with online school


    • Perform professional and personal errands as needed

    Qualifications:


    • Comfortable working in an entrepreneurial atmosphere. There are multiple companies and ever changing opportunities to manage.


    • Must be extremely organized and able to multitask, coordinating several different projects at the same time


    • Advanced computer skills in Microsoft Teams, Excel, Word and Outlook


    • Proven ability to remain flexible in the work environment and manage multiple priorities under time constraints in a fast-paced environment, with a strong attention to detail


    • Exceptional oral and written communication skills


    • Highest degree of confidentiality, tact and diplomacy required


    • Ability to be pro-active and detail-oriented: must work successfully under pressure and handle all situations with the highest degree of professionalism


    • Ability to work independently and as part of a team


    • Levelheaded decision-making abilities


    • Ability to work under high demands and expectations


    • Ability to work non-traditional hours during peak season


    • Maintain professionalism, including phone etiquette, manners, appearance, attitude


    • Analyze problems and help with solutions

    Schedule: Monday-Friday, 8-4pm

    Benefits:


    • Health and Dental Benefits


    • 401k with 4% match


    • Sick time


    • Paid time off


    • Tuition Reimbursement


    • Full-time Salary, DOE

  • RNDC

    Executive Assistant

    3 days ago

    RNDC Phoenix, United States Full time

    Republic National Distributing Company (RNDC) is a family-owned business with roots extending before Prohibition that has evolved into one of the nation's largest wine and spirits wholesalers. Our success is grounded in our core values of Family, Service, Accountability, Honesty, ...

  • Ardelle Associates

    Executive Assistant

    1 week ago

    Ardelle Associates Phoenix, United States

    Ardelle Associates is seeking an Executive Assistant to support the US Attorney's office in Phoenix, Arizona · Duties Include: · This contractor must be able to assist in meeting the needs of the USAO's Executive Division: U.S. Attorney (USA), First Assistant U.S. Attorney (FAUSA ...

  • Centuri Group, Inc.

    Executive Assistant

    1 week ago

    Centuri Group, Inc. Phoenix, United States

    Pay Range: $80,000 - $92,000 · Centuri companies consider several factors when extending an offer, including but not limited to, the role and responsibilities, a candidate's work experience, education, training and skills, and geographic location. · Who We Are · Centuri is com ...

  • Randstad North America, Inc.

    Executive Assistant

    2 days ago

    Randstad North America, Inc. Phoenix, United States

    Do you have thick skin and can work well under pressure with high level executives? We are looking for a polished and professional Executive Administrative Assistant for our client in Phoenix. The ideal candidate has 5 years experience assisting CEO' Executive Assistant, Executiv ...

  • Republic National Distributing Company

    Executive Assistant

    2 days ago

    Republic National Distributing Company Phoenix, United States

    RNDC is looking for talented and energetic Executive Assistants to join our growing team. The Executive Assistant provides executive level administrative support Executive management to facilitate the efficient use of time and resources by performing Executive Assistant, Executiv ...

  • Republic National Distributing Company

    Executive Assistant

    3 weeks ago

    Republic National Distributing Company Phoenix, United States

    Republic National Distributing Company (RNDC) is a family-owned business with roots extending before Prohibition that has evolved into one of the nation's largest wine and spirits wholesalers. Our success is grounded in our core values of Family, Service, Accountability, Honesty, ...

  • Randstad US

    executive assistant

    3 weeks ago

    Randstad US phoenix, United States

    executive assistant. · + phoenix , arizona · + posted 1 day ago · **job details** · summary · + $70,000 - $85,000 per year · + permanent · + bachelor degree · + category office and administrative support occupations · + referenceAB_4537192 · job details · Do you have thick skin a ...

  • Ajilon

    Executive Assistant

    2 days ago

    Ajilon Phoenix, United States

    Ajilon - JobID: 6A198B12-C300-4A5F-BAD6-DEE0FF8F4D7B [Office Assistant / Receptionist] As an Executive Assistant at Ajilon, you'll: Assist the executive team with daily administrative; Manage the CEO's email account and an active calendar of appointments; Compose and prepare corr ...

  • Centuri Group, Inc.

    Executive Assistant

    3 weeks ago

    Centuri Group, Inc. Phoenix, United States

    Pay Range: 80, ,000 Centuri companies consider several factors when extending an offer, including but not limited to, the role and responsibilities, a candidate's work experience, education, training and skills, and geographic location. Who We Executive Assistant, Executive, Offi ...

  • Nikola Corporation

    Executive Assistant

    3 weeks ago

    Nikola Corporation Phoenix, United States

    Include: Effective management of the Nikola Energy Executive calendars Set-up of regular meetings with direct reports Making the Executives aware of any upcoming major activities and planning as far ahead as possible Organization of travel ensuring a Executive Assistant, Executiv ...

  • LHH Recruitment Solutions

    Executive Assistant

    2 weeks ago

    LHH Recruitment Solutions Phoenix, United States

    Job Description · Job DescriptionExecutive Assistant · LHH Recruitment Solutions is working with a non profit organization in Phoenix who is in search of an Executive Assistant to support their CEO. This job is fully on site, Monday-Friday 8am-5pm. The ideal candidate will posses ...

  • Pinnacle West Capital Corporation

    Executive Assistant

    2 weeks ago

    Pinnacle West Capital Corporation Phoenix, United States

    Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together. · Summary · Executive Assistant - Legal Department - APS' Legal Dep ...

  • LHH Recruitment Solutions

    Executive Assistant

    3 weeks ago

    LHH Recruitment Solutions Phoenix, United States

    Job Description · Job DescriptionExecutive Assistant · If you are experienced in supporting CEO, COO, and CFO then this could be the next great position for you LHH is assisting our client to bring on an Executive Assistant on a contract to hire basis. In this role you will be p ...

  • S.T.A.R.

    executive assistant

    2 days ago

    S.T.A.R. Phoenix, United States

    Responsible for office and schedule assistance to the CEO with various duties of correspondence, e-mail, tracking of appointments, answering phones, messages, organizational tasks, and attending meetings as needed. This position requires complete con Executive Assistant, Mental H ...

  • Centuri Group, Inc.

    Executive Assistant

    3 weeks ago

    Centuri Group, Inc. Phoenix, United States

    Executive Assistant · Date: May 14, 2024 · Location: · Phoenix, AZ, US, 85027 · Company: Centuri Group, Inc. (S4) · Description: · Pay Range: 80,000- 92,000 · Centuri companies consider several factors when extending an offer, including but not limited to, the role and resp ...

  • Arizona Official Website of State of Arizona

    executive staff assistant

    2 weeks ago

    Arizona Official Website of State of Arizona Phoenix, United States

    Job Summary: · Are you an experienced Executive-Level Staff Assistant? Great, become part of the team Reimagining Corrections while delivering a perfect effort. Apply now · The Arizona Department of Correction, Rehabilitation & Reentry (ADCRR) is seeking to fill the Executive S ...

  • LHH Recruitment Solutions

    Executive Assistant

    3 weeks ago

    LHH Recruitment Solutions Phoenix, United States

    Job Description · Job DescriptionExecutive Assistant: · Our client located in Phoenix is looking to hire an Executive Assistant. Usually this person is supporting C-Level executives with full calendar and email inbox. This Executive Assistant could also be helping a board of dire ...

  • Southwest Autism Research & Resource Center

    Executive Assistant to the CEO

    3 weeks ago

    Southwest Autism Research & Resource Center Phoenix, United States

    EXECUTIVE ASSISTANT TO THE CEO · Position Summary · The Executive Assistant (EA) will ensure that SARRC's President and CEO is a highly efficient leader in service of the organization's dynamic team, committed Board of Directors, generous donors, strategic partners, and supportiv ...

  • CopperPoint

    Executive Assistant

    2 days ago

    CopperPoint Phoenix, United States

    The successful candidate is one who is comfortable working in a dynamic, fast-paced roll up your sleeves, team-focused environment while managing with precision the most intricate of details. Intuitiveness, maturity, critical thinking, and unflappability are crucial to being succ ...

  • Onestopshop Org

    Executive Assistant

    4 weeks ago

    Onestopshop Org Phoenix, United States

    Job Description · Job DescriptionThe Executive Assistant will work directly with the Executive Director and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and ...