Executive Assistant - Phoenix, United States - CASA Academy

CASA Academy

Verified Company

Phoenix, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Executive Assistant

CASA Academy provides low income students with the early academic foundation and character skills necessary to graduate from college and succeed in life.

At CASA we are not just a school, but a movement to raise the bar for education in Phoenix.

Overview:

Under the supervision of the
CEO, provides support to the
CEO, DSO and DCI in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the
CEO, DSO and DCI; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

Reports To:

CEO

Responsibilities:

Performs diverse officerelated managerial responsibilities within areas and limits of authority as delegated by the
CEO, DSO and DCI; coordinates and organizes office activities and coordinates flow of communications and information for the
CEO.
Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
Inputs a variety of information into an assigned system; assures accuracy of input and output data.
Maintains confidentiality of various aspects of school operation including sensitive and personal information.
Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.
Offers guidance and direction to other school personnel as needed.
Assists with registration duties as needed.
Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns.
Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrator and staff.
Establishes, maintains and assures proper use of confidential files including student and personnel.
Secures substitutes in order to assure adequate coverage for school site; orients substitute personnel and provides keys and pertinent information.
Prepares and submits purchase orders and work orders as assigned; prepares reimbursement requests and deposits according to established procedures.
Attends and participates in assigned meetings and trainings.
Updates and maintains multiple calendars as assigned; organizes appointments and meetings.
Tracks and orders assigned school supplies according to established procedures and assures appropriate levels of supplies are maintained.
Operates a variety of office equipment including a copier, fax machine, twoway radio, computer and assigned software

Qualifications:

Minimum of a high school diploma
Fingerprint Clearance Card
Spanish proficiency required

Compensation and Benefits:
CASA Academy offers a competitive compensation package and comprehensive health benefits.

Unique benefits of working at CASA Academy:

CASA Academy is a fun and joyful learning environment. We have a supportive and collaborative team with a strong, positive staff culture. We enjoy potlucks and holiday parties as a team and provide surprise gifts and treats to our staff throughout the year We care about our staff both professionally and personally.
We pride ourselves in our ability to provide our staff with excellent observations and coaching. Oneonone coaching occurs on a weekly basis and staff have a schoolwide professional development each Thursday. We also offer three weeks of summer professional development and two days of allday professional development for staff throughout the year.

We offer a comprehensive benefits package in which we cover 80% of the medical, dental and vision costs. You will also have the option to contribute to a voluntary 403(b) plan and enroll in short-term disability insurance.

Job Types:
Full-time, Contract

Salary:
$50,000 per year

Benefits: