Executive Assistant/hr Coordinator - Phoenix, United States - Profense, llc

Description

Company:
Profense, LLC is an Aviation and Defense Company that equips, trains and sustains global elite defense forces with people who are driven to succeed founded on:
Integrity, Innovation, and Exceptional Customer Service

Profense is registered with various U.S.

Government agencies to manufacturer and support the PF M134 weapon system as well as the new PF 556 for domestic and foreign use.

Profense manufactures the only multi-barrel weapon of type with international patents.


Job Summary:

The Executive Assistant will provide high-level administrative support to Senior Management; aids with and facilitates the human resource processes for each division of RSW Group and Profense.

This role will monitor the HR functions and policies of the company including hiring and interviewing staff, oversee and administer employee health and welfare plans, pay and leave, and work with Senior Management to ensure a strong, productive work culture.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Provides highlevel administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs customer service functions by answering employee requests and questions.
• Completes Forms I9, verifies I9 documentation and maintains I9 files.
• Submits online investigation requests and assists with newemployee background checks.
• Reconciles benefits statements.
• Assists with processing of terminations.
• Schedules meetings and interviews as requested by Senior Management.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares newemployee files.
• Processes mail.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a highpaced and at times stressful environment.
• Proficient with Microsoft Office Suite, Teams or related software.

Education and Experience:

• High school diploma required; Bachelor's degree in Business Administration or related field preferred.
• At least five years Executive Assistant and HR related experience required.

Job Type:
Full-time


Pay:
$65, $75,000.00 per year


Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Phoenix, AZ 85027: Reliably commute or planning to relocate before starting work (preferred)

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Pay:
$65, $75,000.00 per year


Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Phoenix, AZ 85027: Relocate before starting work (required)

Work Location:
In person