Executive Assistant - Santa Ana, United States - Collectors

Collectors Santa Ana, United States

2 days ago

Full time

Description

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We're always on the lookout for talented people to join our growing team.

Our services span collectible coins, trading cards, Funko Pops, video games, event tickets, autographs, and memorabilia. Our subsidiaries include PSA, PCGS, WATA, Card Ladder, Goldin, and the Long Beach Expo collectibles trade show.

Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 1,700 people across our headquarters in Santa Ana and offices in Jersey City, Seattle, Hong Kong, Paris, Shanghai, and Tokyo.

We are looking for an Executive Assistant to help support our President of PCGS (Professional Coin Grading Service).

As an Executive Assistant you can expect to play a critical role within the Corporate and Operations Organizations, performing a wide range of complex and confidential duties. This person will provide administrative and logistical support to the assigned Executive & their team. This is a partnership with the Executive team that requires engagement at the business level, thoughtfulness, confidentiality, a bias towards action, and a passion for helping others.

You'll report directly to the President of PCGS and work from our Santa Ana, CA headquarters with a flexible hybrid schedule.

What You'll Do:

Calendar coordination and logistics, which includes: scheduling meetings, creating agendas, preparing briefing materials, taking meeting notes, communicating action items
Plan travel arrangements, including providing detailed itineraries and submitting related expenses
Coordinate internal and external events, including organization wide meetings, conferences, and seminars
Make recommendations for the Executives regarding time management, prioritization, delegation, and organization, including proactive management of internal and external stakeholders' requests for time
As business needs grow, be a key partner on driving special projects, which many include assisting with drafting presentations and working in Excel
Partner with other Executive Assistants ensuring alignment and connectivity amongst our executive team
Other duties as assigned

Who You Are

4+ years of direct Executive Assistant experience to an Executive within a fast-paced, growing environment
Strong familiarity with using PowerPoint and Excel
High-growth mindset with a focus on performance
Quick learner who is action-oriented, and hold yourself and those around you accountable
Proven ability to multitask, prioritize, and organize independently and as part of a team
Ability to exercise excellent research, writing, and verbal communication skills

Salary Range:

The salary range for this position is $86,000-$135,000. Actual compensation on this range varies based on a variety of non-discriminatory factors, including location, job level, experience, and skill set.

Reasons To Join Us:

Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision
Additional Benefits: Full-time employees are eligible for fertility, commuter, and educational assistance benefits.
401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals
Vacation: All salaried employees are eligible for flexible time-off
Holiday Pay: All regular, full-time employees are eligible for ten company paid holidays
Employee Discounts: Employees receive discounts on select grading services for approved submissions
Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs
Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities

Candidates must be authorized to work in the United States

Collectors may use e-verify to validate your ability to work legally in the United States.

We are aware that there are instances where individuals are receiving job offers that fraudulently allege to be from Collectors or one of our business units. This type of fraud can be carried out through false websites, through fake e-mails claiming to be from the company or through social media. We never ask for personal information such as your bank account, Social Security numbers or National IDs, nor do we send or request payments for the purchase of business-related equipment. If you suspect fraud, please reach out to

We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We believe that a team that represents a variety of backgrounds, perspectives, and skills will better service the diverse community of collectors we support.

If you require an accommodation to apply or interview with us due to a disability or special need, please email

U.S. residents: for disclosures relating to personal information we collect during the employment application and recruitment process, please see our Privacy Notice for U.S. Applicants.
Explore other available openings at

Executive Assistant

2 days ago

Collectors Santa Ana, United States

**Collectors** is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of ...
Executive Assistant

1 week ago

HR Unlimited, Inc. Santa Ana, United States

**About Us** · **HR Unlimited Inc.** is a premier consulting firm specializing in Affirmative Action Programs and HR Compliance. We are looking for an experienced **Executive Assistant** to join our team · Our company is on a breakout trajectory with an abundance of growth and de ...
Executive Assistant

2 days ago

Winter Accountancy Company Orange, United States

We are a family run accounting firm that has been committed to helping businesses, professionals, individuals and families navigate the challenges of the tax and regulatory environments successfully since 1979. · **Responsibilities**: · - Appointment scheduling and calendar maint ...
Estimating Executive Assistant

1 week ago

Marina Landscape Orange, United States

**_Job Description: Estimating Executive Assistant_** · **_ · CLASSIFICATION PURPOSE_** · This exempt supervisory position is responsible for ensuring the efficient operation of various administrative functions including executive-level support, office procedures, and program mai ...
Administrative/executive Assistant

2 days ago

Lifetime Realty & Investments Orange, United States

**THE ROLE YOU WILL PLAY: Administrative/Executive Assistant (Real Estate and Investment Office)** · **Lifetime Realty, Top Real Estate Company in Orange County** · **is looking for Exceptional administer, coordinate, implement, and support the Leaders, transaction and marketing ...
Executive Assistant

1 week ago

Sega Of America Inc Irvine, United States

**Hybrid Work Model** · SEGA... What do you think of when you hear that word? Do you think of the console with the iconic, harmonized voice fire ups or do you think of the countless gaming hits from Sonic the Hedgehog, Golden Axe, or the Persona series?... · When we think of SEGA ...
Executive Assistant

4 days ago

UC Irvine Campus Irvine, United States

Updated: Apr 18, 2024 · Location: Irvine-Campus · **Job Type**: · Department: SOM-Administration · **Job Opening ID**: 67928 · **Reports To**: Project Policy Analyst Supervisor · **Working Title**: EXECUTIVE ASSISTANT · **Department**: SOM-Administration · **Bargaining Unit**: 99 ...
Executive Assistant

1 week ago

Terran Orbital Irvine, United States

**Summary** · Be more than just an employee number Join Terran Orbital, a leader in innovation, manufacturing, and operations in the satellite industry. We are a pioneer in the miniaturization of space technologies and the delivery of responsive space solutions. We are a unique, ...
Executive Assistant and Project Coordinator to The

1 week ago

UC Irvine Campus Orange, United States

Updated: Apr 14, 2024 · Location: Orange-Campus · **Job Type**: · Department: Health Advancement · **Job Opening ID**:62771 · **Reports To**: Associate Vice Chancellor, Health Advancement · **Working Title**: Executive Assistant and Project Coordinator to the AVC Health Advanceme ...
Sales Executive Assistant

2 weeks ago

Countdown Capital Inc. Irvine, United States

**Sales Executive Assistant Location: Irvine - On site** · **Employment Type: Full Time Desired Experience: 1-3 years Salary $25/hr ...
Executive Assistant

2 weeks ago

MLG Attorneys at Law Costa Mesa, United States

MLG's Executive Assistant role is a unique blend of responsibilities, combining the traditional duties of an Executive Assistant with the personal support typically associated with a Personal Assistant. As the Executive Assistant, you will play a crucial role in providing compreh ...
Executive Assistant

1 week ago

Automobile Club of Southern California Costa Mesa, United States

This position provides administrative support directly to Executive Management. Under limited direction, you will perform a variety of complex and sensitive administrative duties to support Executive Management, usually of a confidential nature. Requires a thorough knowledge of a ...
Executive Assistant- CEO

2 weeks ago

Western Growers Family of Companies Irvine, United States

You spend more than half of your waking hours working. Make these precious, fleeting moments matter by working for an organization and a cause you can believe in. · Western Growers exists for one reason only: to ensure the future viability of its members - the hard-working, salt- ...
Executive Assistant to The President

1 week ago

Trusted Mortgage Capital Irvine, United States

About Us · At Trusted Mortgage Capital, we're dedicated to making homeownership accessible and straightforward. With decades of experience in the mortgage industry, our team works tirelessly to provide innovative solutions for our clients. As we continue to grow, we are looking f ...
Executive Assistant to CEO

5 days ago

HI MSO, Inc. Irvine, United States

Introduction: HI MSO is a private healthcare management company dedicated to the development and operational support for medical professionals and organizations. · **Responsibilities**: · - Ability to drive our CEO/Dr. to and from clinics located in Irvine, Alhambra, LA, and Coro ...
Executive Assistant to Chair

4 days ago

UC Irvine Campus Irvine, United States

Updated: Apr 19, 2024 · Location: Irvine-Campus · **Job Type**: · Department: Anesthesiology · **Job Opening ID**:67978 · **Reports To**: CAO · **Working Title**: EXECUTIVE ASSISTANT TO CHAIR · **Department**: Anesthesiology · **Bargaining Unit**: CX · **FLSA**: Non-Exempt · **Pa ...
Executive Assistant, Investment Strategies

1 week ago

San Manuel Band of Mission Indians Irvine, United States

Under the direction of the Chief Investment Officer, the Executive Assistant is responsible for providing high-level administrative and professional support to the Investment Strategies department. The position enhances office effectiveness, utilizing excellent communication and ...
Executive/personal Assistant to Coo

1 week ago

Trusted Tech Team Irvine, United States

**Essential Functions**:_ · - Manage and maintain the COO's busy calendar, schedule appointments, and arrange meetings, both in the office and offsite. · - Arrange both work-related and personal travel arrangements, including flights, hotels, and transportation. · - Act as the po ...
Intercollegiate Athletics Executive Assistant

5 days ago

UC Irvine Campus Irvine, United States

Updated: Apr 17, 2024 · Location: Irvine-Campus · **Job Type**: · Department: IA Administration · **Job Opening ID**:67865 · **Reports To**: Athletic Director · **Working Title**: INTERCOLLEGIATE ATHLETICS EXECUTIVE ASSISTANT · **Department**: IA Administration · **Bargaining Uni ...
Executive Assistant

2 weeks ago

Northwell Health Huntington, United States

Performs diversified administrative/coordinative duties supporting the business activities of an executive. · Job Responsibility · - Drafts confidential correspondence, reports, statements, etc.; takes meeting minutes and performs related administrative duties. · - Coordinates ex ...