Executive Assistant - Santa Ana, United States - HR Unlimited, Inc.

Description

About Us

HR Unlimited Inc. is a premier consulting firm specializing in Affirmative Action Programs and HR Compliance. We are looking for an experienced
Executive Assistant to join our team

Our company is on a breakout trajectory with an abundance of growth and development opportunities.

We allow you a chance to gain experience you would likely, not be afforded in larger organizations or government agencies.

About the Role

Administrative Responsibilities Include:

• Performs clerical and administrative tasks including making calls, drafting letters, memos, invoices, timesheets, and attendance reports, and other documents
• Performs office tasks including maintaining records, and performing basic bookkeeping
• Manages training programs and obtains credentials for attendees
• Maintains client accounts on Zoho CRM and records of client interactions with details of inquiries, complaints, or comments.
• Create sales proposals and supporting materials as needed
• Accounts receivable and collections support as needed including processing payments, resolving outstanding payments, tracking, and reconciling ledger

Accounts Receivable & Collections Responsibilities Include:

• Creates and sends out new client welcome packets
• Responsible for daily tracking and calls to resolve outstanding payment and data collection issues and generates weekly aging reports
• Manages and ensures meeting monthly cash flow goal
• Reconciles AR ledger to ensure that all payments are accounted for
• Process ACH and credit card payments

Qualifications

• Minimum 3 years of experience in client relations, administrative support, billing, and collection
• Strong communication skills
• Serviceoriented and able to resolve client grievances.
• Ability to multitask, prioritize, and manage time effectively.
• Excellent organizational skills and attention to detail.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

Technical Skills

• Familiarity with CRM systems and practices
• Extremely proficient with Microsoft Office Suite, especially Excel, Word, PowerPoint
• Experience with QuickBooks (minimum 3 years)

Compensation and Benefits

• Starting Salary: $70,720 Per Year
• Bonus opportunities up to $3000 per year based on job performance and meeting preset goals
• 401(k) with company match
• Health, Vision and Dental insurance
• Paid time off
• Overtime is available

Schedule

• Onsite
• 6:00 AM to 3:00 PM
• 8 hour shift

• Monday

• Friday

Equal Opportunity Employer


Pay:
From $71,079.00 per year


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday

to Friday

• Overtime

Experience:

Microsoft Excel: 5 years (preferred)
Microsoft Powerpoint: 3 years (preferred)


Ability to Commute:

• Santa Ana, CA preferred)

Ability to Relocate:

• Santa Ana, CA 92705: Relocate before starting work (required)

Work Location:
In person