Intercollegiate Athletics Executive Assistant - Irvine, United States - UC Irvine Campus

UC Irvine Campus

Verified Company

Irvine, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Updated:
Apr 17, 2024

Location:
Irvine-Campus

Job Type:

Department:
IA Administration

Job Opening ID:67865

Reports To:
Athletic Director

Working Title:

INTERCOLLEGIATE ATHLETICS EXECUTIVE ASSISTANT

Department:
IA Administration

Bargaining Unit: 99

FLSA:
Exempt

Payroll Job Code: 007385

Job Location:
UCI Campus

Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class:
Career

Position Summary:

Directly reports to the Athletic Director, provides leadership and professional expertise for Intercollegiate Athletics at the highest levels of administration at the University. Develops and administers systems for managing information, projects and communications throughout unit; functions with a high degree of autonomy. Significant barriers to entry exist at this level (e.g., may require the approval of senior leadership).

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding.

These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks.

Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $73, $75, Annual Salary). The Full Salary Range for the salary grade this position is assigned to is $73, $133, Annual Salary).

Department Website:

UCI Intercollegiate Athletics

Required:

24 years' experience as an executive assistant or high level administrative position.
Bachelor's degree in related area and / or equivalent experience / training.
Strong analytical / problemsolving skills. Advanced service orientation. Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing.
Ability to multitask with demanding timeframes.
Ability to use a high level of discretion and maintain all confidentiality. Small to midlevel project management skills.

Preferred:

Advanced knowledge of the organization's processes, protocols and procedures.
Knowledge of federal regulations such as FERPA.
Advising and counseling skills.

Special Conditions Required:

On occasion willing to work nights and weekends due to sports schedules or special events.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community.

As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.