Executive Assistant- CEO - Irvine, United States - Western Growers Family of Companies

Western Growers Family of Companies

Verified Company

Irvine, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

You spend more than half of your waking hours working. Make these precious, fleeting moments matter by working for an organization and a cause you can believe in.

Western Growers exists for one reason only: to ensure the future viability of its members - the hard-working, salt-of-the-earth farmers who grow the fruits, vegetables and tree nuts that feed our nation and nourish our bodies.

Our members depend on us to help them remain competitive and profitable as they face challenges that make it increasingly difficult and expensive to do business.

Our goal is to fight for them
- heart and soul -every single day. We passionately advocate, facilitate technological advancements and provide insurance for our members. We do all of this, and more, from a position of leadership in the agriculture industry.

This mission requires a team of intelligent, inquisitive and innovative individuals connected for our common purpose.

The core company philosophy that strengthens our mission is that everything starts with people.

Every employee of the organization has access to research-based training to encourage and support Outward Inclusion philosophy and our DEI initiatives.

As an element of this training, employees are encouraged to recognize that there isn't a work life and a home life, there is one life.

This recognition throughout the organization emphasizes the value of finding a healthy and happy balance in every employee's life.

One way that is realized for employees of Western Growers is flexible work arrangements with work-from-home, in-office or hybrid options.

At Western Growers, we recognize and welcome the many qualities you can bring to the team.

Grow with us.

Compensation:
$72,186 - $98,489
with a rich benefits package that includes profit-sharing.

Job Description Summary:

This position reports directly to the President & CEO. This position is responsible for providing highlevel administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings/events. The incumbent interfaces with the President & CEO's direct reports, company leadership, and Western Growers' Board members (and their spouses). Additionally, this position assists the SVP and General Counsel with tasks related to corporate governance, ensuring smooth operational continuity across executive functions.

Qualifications:

BA/BS and five (5) to seven (7) years' experience reporting to a C-Suite Executive in an organization, preferred.
Exceptional verbal and written communication skills, with a proven ability to ensure clear, effective, and professional interactions across a range of platforms and with diverse audiences.
Ability to seek proactive solutions to difficult situations and make recommendations and decisions on sensitive, confidential matters. Position continually requires demonstrated poise, tact, and diplomacy.
Highly detailoriented, strong organizational skills with proven ability to effectively manage multiple tasks, meet deadlines, and adjust to changing priorities with continued attention to detail and remaining calm under pressure.
Ability to think proactively and anticipate the demands of the President's scheduled meetings/events, ongoing projects and/or other needs.
Moderate project and task management abilities to stay on target with expected goals, dates, and milestones.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), customer relationship management system and Adobe Acrobat Standard.
Excellent analytical and research skills coupled with superior verbal and written communication to produce wellstructured and dynamic pieces of writing, for the president to use for the appropriate situations e.g., speeches, articles, etc.
Ability to conduct thorough research, provide concise summaries, and make recommendations on complicated policy issues.
Professional demeanor and ability to maintain confidence.

Duties And Responsibilities:

Executive Support
Maintain the President & CEO's daily, monthly, and longterm calendar. Anticipate, plan, and prepare for all businessrelated (including relative social) events including negotiating events held off Western Growers property.
Act as liaison for all communication and activity between the President & CEO, and the Executive Vice President of Western Growers Assurance Trust (WGAT), and the Chief Operating Officer (COO) including, but not limited to, ensuring all Board of Trustee meeting materials, presentations, and any pertinent information is submitted to the President & CEO in advance of meetings for his review and comment.
Prepare President & CEO for all meetings including agendas, travel arrangements, itineraries, and preparatory material.
Schedule business and social events on behalf of the President & CEO for his direct reports,