Administrative Assistant - Cambridge, United States - Aequor Information Technologies Pvt. Ltd.

Aequor Information Technologies Pvt. Ltd. Cambridge, United States

3 weeks ago

Description

Title: Administrative Assistant

Duration: 12+ months(Possibility to extend)

Location: Cambridge, MA(ONSITE)

Shift 1st, 9-5

Undertaking internal audits to ensure the company meets its operational and compliance objectives

• Supporting the development of an assurance planning reporting process

• Reporting on control deficiencies to management and making recommendations to mitigate risk and add value

• Challenging current processes across the company and identify opportunities for refinement

• Engaging remediation of identified issues through follow-up

• Playing an active role in the maintenance and review of policies and procedures, including ensuring they are up to date with all legislation and best practices

• Communicating with a variety of stakeholders across the company

Local candidates only
• Paid parking is required at this site

• Role will support 4-5 Managers/ Executives

Must have:

• HS Diploma 5 + years of experience/ BS Degree 3+ years of experience

• Experience supporting senior-level business leaders

• Strong follow through skills, ability to take initiative

• Previous experience with auditing
• Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others) MS Teams or Zoom

• Previous project experience, coordination or assisting with projects (ex: edit policy documents, format, design and structure existing documents; review and track invoices; design power points for meetings)

• Strong Power point experience, creation and editing

• Detailed orientated, experience with reviewing content and policy documents

• Enthusiastic, team player Nice to Have:

• Experience in previous Pharma or biotech environment

Job Description:

• Provide general administrative support to one or more managers.

• Provide administrative support requiring a complete knowledge of department functions.

• Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information.

• Assist in special projects as assigned.

• Recommends improvements on administrative procedures and implements changes.

• Responsible for organization and maintenance of department filing system including potentially confidential data.

• Ensure department supplies needs are met.

• Manage department communication for manager(s) including mail and email.

• Respond to various inquiries for information according to general guidelines.

• Coordinate meetings, maintains calendars, makes travel arrangements, etc.

• May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.

• May provide guidance and training to less experienced administrative staff.

• Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.

• Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.

• Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion.

Best Regards,

Adeetya Narayan

Sr. US Recruiter

Events Administrative Assistant

2 weeks ago

Marriott International, Inc Boston, United States

**Número de Empleo** · **Categoría de Empleo** Administrative · **Ubicación** The Westin Copley Place Boston, 10 Huntington Ave, Boston, Massachusetts, United States VER EN MAPA · **Horario** Full-Time · **¿Ubicación remota?** N · **¿Reubicación?** N · **Tipo de Posición** Non-M ...
Administrative Assistant

2 weeks ago

MILA International Language Academy Cambridge, United States

The Administrative Assistant provides general support to other members of staff and to students. The Administrative Assistant is expected to: · - Follow procedures to implement the admission process for all students. · - Conduct the student orientation and deliver the Student Han ...
Administrative Assistant

2 weeks ago

Synagro WWT, Inc. Allston, United States

JOB SUMMARY · Provide secretarial and administrative support of a moderately complex and confidential nature. · ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES · - Greet on-site visitors in a professional manner; assist visitor by answering questions or directing visitor to appropriate ...
Administrative Assistant

1 week ago

Maloney Properties, Inc. Allston, United States

We are looking for a full-time Administrative Assistant to work on-site at our office in Allston, MA. You will join a team of property management professionals supporting a large portfolio of family housing in the Allston/Brighton area. Some of the duties you will be responsible ...
Administrative Assistant

1 week ago

Prospect Hill Academy Charter School Somerville, United States

Coordinates communication with families via print materials, phone, and electronic means; collaborates with faculty and staff to write monthly newsletter; coordinates translation of documents · - Coordinates and takes responsibility for logistics of state testing and internal ben ...
Administrative Assistant

3 weeks ago

Equiliem Somerville, United States

Your primary focus will be Billing, work order revisions/additions, maintaining and updating records, as well · as other daily office activities as they develop. Flexibility is key. · **Responsibilities**: · EXCEL REQUIRED · Billing · Draft correspondences and other formal docume ...
Administrative Assistant

1 week ago

Associa Haymarket, United States

The Administrative Assistant supports and assists general office activities and projects with administrative tasks as well as provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members and requires an individual that ...
Administrative Assistant

2 weeks ago

Office of the Attorney General Boston, United States

Administrative Assistant · Criminal Bureau · White Collar & Public Integrity Division · Attorney General Andrea Joy Campbell is seeking a highly motivated individual with a commitment to public service to join the White Collar & Public Integrity Division as an Administrative Assi ...
Administrative Assistant

2 weeks ago

Justice Resource Institute Boston, United States

**Who We Are Looking For**: · Are you the **Administrative Assistant** we have been looking for? In this position you will be able to convey your passion for helping others by working with people in the community · **JRI's Health** division offers a continuum of services to mitig ...
Administrative Assistant

1 week ago

Peabody Properties, Inc. Boston, United States

Peabody Properties is actively seeking a Temporary Administrative Assistant to join it's management team at an apartment community in Boston's North End. · The Administrative Assistant's role is to assist the efficient operation of the site's Management Office by answering all ca ...
Administrative Assistant

3 weeks ago

Newmark Boston, United States

**JOB **DESCRIPTION**: · Under limited supervision, provides a wide variety of moderately complex administrative services, including but not limited to, secretarial, data collection, and report-writing tasks specific to the group or individual to which assigned. May be responsibl ...
Administrative Assistant

2 weeks ago

Bay Cove Human Services Boston, United States

Bay Cove Human Services' mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, menta ...
Administrative Assistant

1 week ago

Associa Haymarket, United States

The Administrative Assistant supports and assists general office activities and projects with administrative tasks as well as provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members and requires an individual that ...
Administrative Assistant

3 weeks ago

Thomas H. Curran Associates, LLC Boston, United States

**Job Overview** · **Responsibilities** · - Calendar appointments and important docketing · - Ensure file organization based on office protocol both in office hard files and online in our document management system, NetDocuments · - Provide ad hoc support around office as needed ...
Administrative Assistant

1 week ago

Harvard University Cambridge, United States

**Job Summary** · Energy & Facilities (E&F) operates and manages Harvard's energy supplies, district energy plants, and utility infrastructures on the Cambridge/Allston campuses, as well as a 24/7 facilities-related call, alarm monitoring, and dispatch center. E&F also provides a ...
Administrative Assistant

1 week ago

Landry & Arcari Rugs and Carpeting Boston, United States

Job description · Landry & Arcari is offering the opportunity for a high level Administrative Assistant to join its team in their Downtown Boston Showroom. Working with some of New England's best Interior Designers and Architects, this role is designed for the best and comes with ...
Administrative Assistant

1 week ago

Dello Russo Contractors Boston, United States

Overview: · **Duties**: · - Perform general office duties such as data entry, filing, and answering phones · - Assist in managing schedules and appointments · - Coordinate meetings · - Assist with order entry and inventory management · - Support project coordination by tracking d ...
Administrative Assistant

1 week ago

Adientone Allston, United States

In this role, you'll provide the client and the contract customer service and comprehensive administrative services. · To be successful in the role, the Contract Support professional must understand the contract scope. Should understand internal and client procedures, processes, ...
Graduate Administrative Assistant

2 weeks ago

MIT Cambridge, United States

**GRADUATE ADMINISTRATIVE ASSISTANT**, _Physics_, to act as the primary assistant to the graduate program and as a general resource on the policies/procedures of the Physics education program. Duties Include assisting with all aspects of the graduate degree program and providing ...
Administrative Assistant

1 week ago

Baystate Financial Boston, United States

Baystate Financial is looking for an enthusiastic and talented professional to fill the full-time position of Administrative Assistant in our Boston, MA office. · Applicant must have excellent telephone and interpersonal skills, strong computer skills (Microsoft Office and Window ...