Administrative Assistant - Somerville, United States - Prospect Hill Academy Charter School
Description
Coordinates communication with families via print materials, phone, and electronic means; collaborates with faculty and staff to write monthly newsletter; coordinates translation of documents- Coordinates and takes responsibility for logistics of state testing and internal benchmark tests
- Maintains and reports accurate records of employee absences within the employee information system (ADP)
- Develops, maintains, and publishes campus calendar
- Manages student records within the student information system (PowerSchool) in accordance with FERPA (Family Educational Rights & Privacy Act) and HIPAA (Health Insurance Portability and Accountability Act) laws and requirements; ensures data entry is in compliance with state reporting mandates
- Assists in scheduling; maintains full class schedule within PowerSchool and is responsible for changes to student schedules and teacher class assignments throughout the year
- Facilitates the quarterly printing of progress reports and report cards; supports teachers to ensure grades are submitted as well as maintains historical grades within PowerSchool
- Assists with data entry for the continued use and upkeep of campus information within PowerSchool
- Supports the Principal by maintaining records, scheduling appointments, etc.
- Collaborates with the school receptionist to provide desk coverage (answering phones, monitoring visitors to the building, etc.)
- Coordinates CORI process for employees and volunteers (including parents)
- Collaborates with the business office and IT department to meet needs of campus
- Schedules meetings, appointments, and events in collaboration with and/or in support of the Principal
- Provides the Principal with regular reports pertaining to student achievement
- Develops teacher and class schedules for distribution; schedules duties, substitute teaching periods, etc. to ensure smooth functioning of the school day
- Positively supports students in their academic and social development
Additional Functions:
- Assists in planning/coordination of school events
- Additional responsibilities as assigned by the Principal
Knowledge, Skills and Experience Required:
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- At least three years of office experience required, preferably in a school or similar office settingHigh School diploma or GED required; Bachelor's degree preferred
- Commitment to Prospect Hill Academy's educational mission, vision, and values
- Commitment to working with students and families from diverse backgrounds with diverse profiles
- Excellent written and verbal communications skills
- Proven customer service skills in a diverse environment
- Strong computer and database management skills, including expertise in the use of all Microsoft Office Suite and Google Suite products
- Experience with PowerSchool strongly preferred
- Fluency in Haitian Creole, Spanish or Portuguese preferred
- Detailoriented with a strong ability to multitask
- Thrives in a dynamic environment and sees their work as integral in creating a school where students are engaged, inspired, and successful
- Ability to confirm to the highest standards of professionalism in all manners
- High degree of flexibility and responsiveness in the face of challenge
Physical Requirements:
- Frequent standing, walking, reaching with hands and arms to stoop, kneel, or crouch
- Frequent lifting and/or moving up to 10 pounds and occasionally lifting and/or moving up to 25 pounds
- Occasional use of hands to handle or feel
- Occasional climbing or balancing
- Regular speaking and hearing; specific vision abilities include close vision, distance vision, color vision, peripheral vision, and depth perception
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