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    Executive Assistant - Chicago, United States - The Kraft Heinz Company

    The Kraft Heinz Company
    The Kraft Heinz Company Chicago, United States

    2 weeks ago

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    Description
    General information

    All posting locations:
    Chicago, Illinois, United States of America

    Job Function: 1- Administration

    Date Published: 26-Apr-2024


    Ref #:
    R-81844

    Description & Requirements

    At KraftHeinz, the EAs of the Future enable senior executives to thrive and be at their best... which enables to company to thrive and be at ITS best.

    We are looking for Executive Assistants (EAs) who are IMPACT MAKERS - supportive and strategic partners empowering our senior leadership, here at Kraft Heinz.

    The ideal candidates are proactive problem solvers with exceptional communication skills and meticulous attention for details.

    Our EAs are experts at the art of stakeholder management, seeing around corners and anticipating leader needs while enabling them to achieve our Company ambitions.

    Our EAs support coordinating our executive teams and uniting people across the organization to keep momentum towards our ambitions through sound enablement while truly living our Values.


    Our Executive Assistants:

    • Know and champion our values, how we work and where we win with internal and external partners, stakeholders and employees
    • Are true backstage managers who plan and execute at a high level, anticipating needs and adjusting as necessary
    • Proactively solve problems and improve procedures for efficiency and productivity to support leaders and coordinate internal and external resources accordingly
    • Demonstrate sound business and financial acumen and speak the language of their leader(s) and our business
    • Collaborate and communicate effectively with peers, senior executives, and external partners, sometimes acting as the leader's proxy or voice
    Our EAs Make an Impact through Exceptional Executive Administrative Support


    • Go way beyond "calendar Tetris" to strategically support your leader(s) to prioritize, manage their time and energy, and accomplish their goals
    • Ensure leaders are equipped to engage effectively by managing meeting agendas, resources, preparation work and details
    • Manage senior executives' travel logistics and activities to maximize their leader time and personal well-being
    Our EAs Make an Impact through Strategic Operations Management


    • Maintain professionalism and strict confidentiality with all materials
    • Manage invoices, vendors and expenses following company process and within designated tools and systems
    • Organize communications from the office of their leader in partnership with our Corporate Communications teams, drafting where appropriate and/or coordinating approvals
    Our EAs Make an Impact through Efficient Office Coordination


    • Manage a high volume of tasks, information and communication in a way that upholds culture, champions our brand, and helps the leaders shine
    • Thoughtfully plan and flawlessly execute internal and offsite events
    • Lead or support other projects as needed
    Preferred Skills and Qualifications


    • Exceptional interpersonal communication and collaboration skills required, experience working in an interdependent/matrixed organization preferred
    • Ability to practice sound judgment and work independently with minimal supervision
    • Flexible and adaptable; experience navigating ambiguity, changing priorities, and fast pace
    • Excellent listening and synthesizing skills; able to effectively navigate conflict and contrasting opinions and points of view
    • Proficiency with office productivity tools and an aptitude for learning new software and systems
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