Executive Assistant - Chicago, United States - People Architectural Group, LLC
Description
Primary Purpose:
The Executive Assistant provides administrative support to CHRO, handling a variety of tasks to ensure the smooth functioning of the executive's office and facilitating efficient workflow.
Responsibilities and Duties:
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Calendar Management: Coordinate and manage executives' schedules, including arranging appointments, meetings, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them.
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Meeting Support: Prepare agendas, take meeting minutes, and distribute relevant documents. Coordinate logistics for meetings, including room reservations, catering, and audiovisual equipment setup.
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Travel Coordination: Arrange domestic and international travel for executives, including flights, accommodations, transportation, and visa processing. Provide detailed itineraries and travel packs.
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Expense Management: Process expense reports, reconcile credit card statements, and track expenses. Ensure compliance with company policies and procedures.
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Information Management: Maintain and organize files, records, and databases. Retrieve and compile data as required for reports and presentations.
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Project Support: Assist with special projects, initiatives, and events as assigned by the executive. Conduct research, gather information, and prepare presentations or briefing materials.
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Relationship Management: Serve as a liaison between the executive and internal/external stakeholders, including staff, clients, vendors, and partners. Build and maintain professional relationships on behalf of the executive.
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Confidentiality: Handle sensitive and confidential information with discretion and professionalism. Uphold strict confidentiality standards at all times.
- Performs additional related duties as required or assigned.
Education and/or Experience Qualifications
- Required:_
- Proven experience as an executive assistant or similar role, preferably supporting Clevel executives.
- Excellent organizational and time management skills, with the ability to prioritize tasks and multitask effectively.
- Strong communication skills, both written and verbal, with a high level of professionalism and diplomacy.
- Attention to detail and accuracy in all work activities.
- Discretion and trustworthiness when handling confidential information.
- Adaptability and the ability to work well under pressure in a fastpaced environment.
- Bachelor's degree or equivalent qualification preferred.
About Us:
People Architectural Group, LLC is an HR Retention Firm tHuman Resources Retention Firm committed to helping small to midsize businesses unlock the full potential of their talent pool.
We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by federal, state, or local law.
Pay:
$ $33.00 per hour
Schedule:
- 8 hour shift
Education:
- Bachelor's (preferred)
Ability to Relocate:
- Chicago, IL 60611: Relocate before starting work (required)
Work Location:
In person
