Executive Assistant - Chicago, United States - Southern Graphic Systems, LLC

Southern Graphic Systems, LLC

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

General Overview:

The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly.

This role works independently while interacting daily with other Executives, Senior leaders, our Board of Directors/Onex and various internal departments as well as with external clients/suppliers.

The role entails providing administrative support, extensive calendar management, managing all travel local and international, handling information requests as they arise and independent problem solving.

Goals:

The Goal of this role is to be able to proactively manage the "C-Suite" office for the CEO, anticipate requirements, effectively manage all requests and using your expertise, balance the priorities and requests that come into this office.

Responsibilities:

Booking extensive travel local NA & International
Calendar Management process internal & external requests & prioritize
Have visibility/access to Executive team calendars also to manage team meetings
Interaction with other members of the Executive team handle requests & keep team informed
Assist with client meeting set up for CEO / working with other Sr Leaders to coordinate requirements
Complete expense reports & reconciliations required, within company policy & guidelines
Editing and development of Microsoft Office documents (excel, power point etc.) as needed
Administrative duties including taking on special projects as requested
Other duties such as personal duties / outside Board coordination, etc. for CEO

Success in This Role:

Success in this role will be creating a trusted relationship with the CEO and maximize his/her calendar, communications with clients and preparation for meetings.

Doing this with enthusiasm, positive attitude and developing a trusted relationship with the Executive team and BOD. You consistently demonstrating the ability to execute with excellence, proactive thinking, detail oriented and readily adapt to changing environments.

Education/Experience Requirements:

Completion of a postsecondary Business or Administration program an asset
Must be technologically proficient
Complex knowledge & experience booking travel, particularly international
Demonstrate experience in project management
Proven Ability to Multitask
Proficient MS Office Suite skills
Assertive communication style
Sense of humour & maturity

Experience:
Required

Proficient MS Office Suite skills
Proven ability to multitask
Demonstrate experience in project management
Complex knowledge & experience booking travel, particularly international
Must be technologically proficient

Preferred

Education:
Preferred

Some college or better
Associates or better

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR c)