Executive Assistant - Chicago, United States - Visual Comfort & Co.

Visual Comfort & Co.
Visual Comfort & Co.
Verified Company
Chicago, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Responsibilities:


  • Provide comprehensive administrative support to the Executive, including managing calendars, scheduling meetings, and organizing travel arrangements
  • Act as a liaison between the Executive and internal/external stakeholders, demonstrating professionalism and discretion in all interactions
  • Prepare and edit correspondence, presentations, and reports on behalf of the Executive, ensuring accuracy and attention to detail
  • Manage sensitive matters with a high level of confidentiality and discretion
  • Sustain a daily calendar of meetings and events; organize complex calendars and schedules, resolving any scheduling issues
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
  • Arrange travel and accommodations for executive team members
  • Prepare and manage expense reports
  • Draft and prepare correspondence for internal announcements, board meetings and executive communications
  • Facilitate communication flow within the executive team and across departments, ensuring alignment on priorities and deadlines
  • CoOrdinate leadership meetings, compile agendas, and capture meeting minutes, following up on action items as needed
  • Assist in preparing and managing presentations and decks
  • Use discretion, confidentiality and good judgement to handle C-Level matters
  • Excellent communication and time management skills; proven ability to meet deadlines
  • Represent the company in a positive light through great followthrough skills and sound judgement
  • Ability to function well in a highpaced environment; performs additional duties as assigned by executives
  • Take ownership of special projects and initiatives as assigned, overseeing timelines, coordinating resources, and driving execution to completion

Requirements:


  • Bachelor's degree or equivalent experience
  • 5+ years of related experience supporting C-Level executives
  • Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint and Word)
  • Ability to communicate effectively and professionally
  • Flexible hours as dictated by business needs

We Provide:


  • Competitive base salary and annual discretionary bonus
  • Structured training program
  • Medical, Dental and Vision Benefits
  • Company provided Life Insurance and Short-Term Disability
  • 401K match up to 4% of your contributions
  • Generous vacation program with up to 14 days paid vacation the first year
  • Accrued sick time
  • Closed on all major holidays
LI-remote
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