Executive Assistant - Chicago, United States - DRW

DRW

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets.

We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds.

The people who thrive here share our belief that it's not just what we do that matters-it's how we do it.

DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

We are currently seeking an experienced
Executive Assistant to provide comprehensive executive support services with a high degree of confidentiality, discretion and judgment to a member of our senior leadership team.

What you will be working on:

Ensure partner meetings are well organized and effective: coordinate agenda items; synthesize, prepare, and distribute relevant documentation ahead of meeting; compile notes and proactively following up with meeting contacts
Anticipate issues and initiate appropriate action to ensure the most effective use of the Partners time
Draft partner communications and prepare presentations
Maintain records of incoming and outgoing correspondence and materials
Address other daytoday administrative needs: filing, invoices, expense preparation, bills, tax documents, etc.
Maintain personal and professional calendar and communicate adjustments/changes on a regular basis
Personal and professional travel arrangements including research, flights and accommodation
Personal support as needed, including event planning, property maintenance scheduling and home repair coordination, gift purchasing, etc.

You will feel right at home if:

You are proactive, collaborative, detail-oriented, highly organized and can effectively prioritize and manage competing tasks and requests
You pride yourself on your tact and diplomacy, with your ability to use discretion, strong judgement and maintain confidentiality
You have fantastic communication skills and experience communicating at all levels of the organization, particularly with senior executives
You are an exemplary representative of the leaders you are supporting
You are known for being hardworking, persistent and determined. You love helping others stay organized and being a "right hand"
You have a strong understanding of the business and will use this to help prioritize tasks and requests and initiate appropriate actions to ensure an effective use of the partner's time
You like to 'problem solve' and welcome developing solutions to different problems that might arise
You are able to manage personal administrative tasks as required by the partners to ensure that they are able to focus on important tasks at hand

**#LI-KS1