Executive Assistant - Chicago, United States - fairlife

fairlife

Verified Company

Chicago, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.

With nearly $2B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes
:fairlife ultra-filtered milk;
Core Power High Protein Shakes, a sports nutrition drink to support post-workout recovery;
fairlife nutrition plan, a nutrition shake to support the journey to better health.

A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.

responsibilities:

Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials, and other written communication as required.
Manage daily calendars and coordinate meetings, conferences, special events, appointments, and travel (domestic and international) arrangements.
Provide comprehensive administrative support for the 3 Executive Team Leaders (Group Leader
Supply Chian Operations & Technical, Chief Supply Chain Officer, and Chief Technical Officer)
Serve as a trusted business partner to your executives, ensuring they are productive and effective with your support and management of their time and priorities.
Maintain, organize, and proactively manage executive calendars, ensuring accurate scheduling of meetings, and events. Optimize schedules to create more time for strategic initiatives by efficiently managing conflicting priorities and minimizing overlapping meetings and/or scheduling conflicts.
Manage timeline and preparation of executivelevel presentations, including Board of Directors reports and presentations, and assist with draft and deadline management.
Coordinate and support endtoend logistics and planning for both virtual and inperson meetings. Arrange and reserve conference rooms, catering, audio/visual, and other essential services.
Thoughtfully plan and execute team events and offsites.
Anticipate needs and act on behalf of the Executives when appropriate.
Work closely with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Have a pulse on team morale and needs to cultivate culture and community within the team.
Provide a bridge for smooth communication between leaders and internal teams and departments. Act as liaison between Executives and internal/external stakeholders.
Identify opportunities to streamline efforts and improve processes.
Manage, process, and review expense reports in a timely manner.
Serve as a critical partner to team of Executive Assistants. Work together to schedule meetings, align leaders' calendars, and stay up to date on what is happening crossfunctionally. Assist in the planning and execution of joint projects, office functions, companywide events, offsite meetings, etc. and administrative backup.
Management of ad hoc special projects.
Assist with special projects/event planning as needed; Proactively anticipate work assignments whenever possible.

skills/qualifications required:

Bachelor's Degree in Business or related field preferred, or combination of education and relevant work experience required
5+ years of experience providing highlevel strategic and administrative support to top level executives
Experience working at a startup or rapidly growing company
Experience prioritizing multiple projects
Experience in planning, coordinating, and executing team events
Maintain a high level of confidentiality, professionalism, discretion, and judgement at all times
Ability to manage a high volume of external and internal facing requests with organization and a sense of urgency prioritizing and ensuring timely followup and through
Ability to authentically connect with people in a positive and optimistic way
Flexibility and willingness to adapt to different work styles, preferences, and frequently changing priorities
Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Excellent customer service and written and oral communication skills
Strong organizational skills with the ability to manage deadlines, prioritize workload in a fastpaced environment, with the ability to quickly adapt to changing business needs
Organization and strong attention to detail is essential, particularly as it relates to formatting and editing PowerPoint presentations and producing professional, concise executive agendas and itineraries
Ability to work proactively, anticipate needs, problemsolve, and mitigate issues
Capability of working both independently and within a team environment, resourcefully seeking answers, and removing obstacles
Results oriented with the ability to consistently meet deadlines
Ability to keep executives informed as necessary, while also conserving time
Ability to consistently strive to improve communication to improve or simplify