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    Executive Assistant - New York, United States - Northbound Search

    Northbound Search
    Northbound Search New York, United States

    1 week ago

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    Description

    Job Description

    Job Description

    We are seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to the investment team within a leading private equity firm. The ideal candidate will be proactive, organized, and capable of managing complex calendars, travel arrangements, and confidential information with discretion. This role requires exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced, demanding environment.

    Qualified candidates will have experience in the asset management space.

    Responsibilities:

    Calendar Management:

    • Coordinate and manage complex schedules for senior investment professionals, including scheduling meetings, conference calls, and appointments.

    Administrative Support:

    • Act as a primary point of contact for internal and external stakeholders, demonstrating professionalism and diplomacy in all interactions.
    • Prepare and proofread correspondence, presentations, and reports with a high level of accuracy and attention to detail.

    Meeting Coordination and Support:

    • Organize and facilitate meetings, including preparing agendas, distributing materials, and recording meeting minutes as required.

    Communication and Relationship Management:

    • Serve as a liaison between the investment team and internal/external stakeholders, fostering positive relationships and clear communication channels.
    • Manage incoming communications, including phone calls, emails, and other correspondence, and respond or redirect as appropriate.
    • Collaborate with other executive assistants and team members to ensure efficient workflow and coordination across the organization.

    Qualifications:

    • Bachelor's degree in business administration, finance, or a related field preferred.
    • Proven experience (5+ years) as an executive assistant supporting senior executives or investment professionals within the financial services industry.
    • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
    • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
    • Exceptional written and verbal communication skills, including the ability to interact professionally with individuals at all levels.

    $115, ,000 + discretionary bonus

    Hybrid flexibility in Midtown East office

    Benefits paid for by the firm (Comprehensive medical, dental, and vision)

    Breakfast and lunch provided on site

    401K company match

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