Executive Assistant - Newport Beach, United States - BKM Capital Partners

BKM Capital Partners Newport Beach, United States

1 week ago

Description

Executive Assistant

BKM Capital Partners is a growing firm and we are looking for hardworking professionals that want to grow with us.

Located in our Newport Beach, California office, the Executive Assistant reports directly the Associate Director, Office & HR Administration and will support the CEO on all business and personal matters as needed.

This position is one of the most important roles for the growth of the firm.

The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and detail oriented.

The ideal individual can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

The position is required to work in-office 5-days a week.

The Job Essentials:

This person's key responsibility will be as follows:

Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; overseeing completion of expense reports; arranging complex and detailed travel plans, itineraries, and agendas; and compiling marketing documents for travel-related meetings.
Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
Communicates directly, and on behalf of the CEO, with Board members, investors, prospective investors, management team and staff, and others, on matters related to CEO's initiatives.
Manages CEO inbox and respond as a ghost writer on scheduling items or those you could help keep a process moving.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Works closely and effectively with the CEO to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.
Ensures CEO and Leadership who have all day meetings have lunch if needed as schedules may not allow such breaks.
Drafts letters, email correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Prioritizes conflicting needs; handles matter, expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Joins the CEO for internal meetings (as appropriate / requested), takes copious notes/minutes, drives effective follow up, including correspondence and next steps.
Ensures CEO is prepared for daily meeting schedule with appropriate materials and ensures internal meeting attendees are prepared with materials promised for the meeting so that we respect everyone's time and schedules.
Set up the CEO to have an organized office / file system with a transition to move to electronic filing system.
Assists investors and BKM executives with coordinating travel arrangements and lodging, as needed.
Provide administrative support as needed with overnight shipments, labels and back-up to Receptionist with answering telephones.
Assist with planning and coordinating company events or meetings.

Competencies

Excellent written and verbal communication skills.
Self confidence and the ability to interrupt meetings and keep CEO on schedule.
Demonstrates proactive approaches to problem-solving with strong decision-making capability.
High EQ with the ability to form relationships within the company to create better results on deliverables.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Exceptional collaborator and influencer - ability to engage with multiple stakeholders (CEO, Directors, staff, vendors) and quickly build relationships needed to accomplish goals and objectives.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Creative and forward-looking thinker, who actively seeks opportunities and proposes solutions.
Develop a deep understanding of our business to determine where and how we have opportunities for improvement.

The Qualifiers:

Bachelor's degree strongly preferred
Strong work tenure: Five to ten years of experience supporting C-Level Executives, preferably in a commercial real estate industries
Intermediate knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat Pro)
Working knowledge of MS Office (Word, Excel, PowerPoint)
Master efficiency in Microsoft Outlook calendaring

The Perks:

Competitive Pay
Medical, Dental, Vision and Life Insurance
Paid Time Off
401k Plan
Professional Development Resources
Fun Work Vibe (Indoor basketball/gym, creative office environment, team-building events, company training opportunities, and much more)

Executive Assistant

1 week ago

MLG Attorneys at Law Costa Mesa, United States

MLG's Executive Assistant role is a unique blend of responsibilities, combining the traditional duties of an Executive Assistant with the personal support typically associated with a Personal Assistant. As the Executive Assistant, you will play a crucial role in providing compreh ...
Executive Assistant

2 days ago

Automobile Club of Southern California Costa Mesa, United States

This position provides administrative support directly to Executive Management. Under limited direction, you will perform a variety of complex and sensitive administrative duties to support Executive Management, usually of a confidential nature. Requires a thorough knowledge of a ...
Executive Administrative Assistant

4 hours ago

Vans Costa Mesa, United States

Join the Vans Family · Vans is the original action sports footwear company, rooted in authenticity and creativity. Founded in 1966, we have thrived on a legacy of impacting our greater community through four pillars: action sports, music, art and street culture. We are constantl ...
Executive Assistant

1 week ago

Northwell Health Huntington, United States

Performs diversified administrative/coordinative duties supporting the business activities of an executive. · Job Responsibility · - Drafts confidential correspondence, reports, statements, etc.; takes meeting minutes and performs related administrative duties. · - Coordinates ex ...
Executive Assistant

1 week ago

Sega Of America Inc Irvine, United States

**Hybrid Work Model** · SEGA... What do you think of when you hear that word? Do you think of the console with the iconic, harmonized voice fire ups or do you think of the countless gaming hits from Sonic the Hedgehog, Golden Axe, or the Persona series?... · When we think of SEGA ...
Executive Assistant

1 week ago

Terran Orbital Irvine, United States

**Summary** · Be more than just an employee number Join Terran Orbital, a leader in innovation, manufacturing, and operations in the satellite industry. We are a pioneer in the miniaturization of space technologies and the delivery of responsive space solutions. We are a unique, ...
Executive Assistant

4 hours ago

UC Irvine Campus Irvine, United States

Updated: Apr 18, 2024 · Location: Irvine-Campus · **Job Type**: · Department: SOM-Administration · **Job Opening ID**: 67928 · **Reports To**: Project Policy Analyst Supervisor · **Working Title**: EXECUTIVE ASSISTANT · **Department**: SOM-Administration · **Bargaining Unit**: 99 ...
Sales Executive Assistant

1 week ago

Countdown Capital Inc. Irvine, United States

**Sales Executive Assistant Location: Irvine - On site** · **Employment Type: Full Time Desired Experience: 1-3 years Salary $25/hr ...
Executive Assistant- CEO

1 week ago

Western Growers Family of Companies Irvine, United States

You spend more than half of your waking hours working. Make these precious, fleeting moments matter by working for an organization and a cause you can believe in. · Western Growers exists for one reason only: to ensure the future viability of its members - the hard-working, salt- ...
Executive Assistant to The President

2 days ago

Trusted Mortgage Capital Irvine, United States

About Us · At Trusted Mortgage Capital, we're dedicated to making homeownership accessible and straightforward. With decades of experience in the mortgage industry, our team works tirelessly to provide innovative solutions for our clients. As we continue to grow, we are looking f ...
Executive Assistant to CEO

1 day ago

HI MSO, Inc. Irvine, United States

Introduction: HI MSO is a private healthcare management company dedicated to the development and operational support for medical professionals and organizations. · **Responsibilities**: · - Ability to drive our CEO/Dr. to and from clinics located in Irvine, Alhambra, LA, and Coro ...
Executive Assistant

2 days ago

HR Unlimited, Inc. Santa Ana, United States

**About Us** · **HR Unlimited Inc.** is a premier consulting firm specializing in Affirmative Action Programs and HR Compliance. We are looking for an experienced **Executive Assistant** to join our team · Our company is on a breakout trajectory with an abundance of growth and de ...
Executive/personal Assistant to Coo

3 days ago

Trusted Tech Team Irvine, United States

**Essential Functions**:_ · - Manage and maintain the COO's busy calendar, schedule appointments, and arrange meetings, both in the office and offsite. · - Arrange both work-related and personal travel arrangements, including flights, hotels, and transportation. · - Act as the po ...
Executive Assistant, Investment Strategies

1 week ago

San Manuel Band of Mission Indians Irvine, United States

Under the direction of the Chief Investment Officer, the Executive Assistant is responsible for providing high-level administrative and professional support to the Investment Strategies department. The position enhances office effectiveness, utilizing excellent communication and ...
Intercollegiate Athletics Executive Assistant

1 day ago

UC Irvine Campus Irvine, United States

Updated: Apr 17, 2024 · Location: Irvine-Campus · **Job Type**: · Department: IA Administration · **Job Opening ID**:67865 · **Reports To**: Athletic Director · **Working Title**: INTERCOLLEGIATE ATHLETICS EXECUTIVE ASSISTANT · **Department**: IA Administration · **Bargaining Uni ...
Executive Assistant

4 hours ago

Live Like Jojo Foundation Laguna Niguel, United States

_The Live Like Jojo Foundation is a Southern California nonprofit that exists to infuse joy, instill hope, and enrich the lives of children and families facing complex healthcare challenges. We show up for families in critical ways throughout the entire healthcare journey; throug ...
Executive Assistant

1 week ago

AllSafe Medical Group Downey, United States

Position: Executive Assistant · Job Summary: · We're seeking an exceptionally organized Executive Assistant with a bachelor's degree to join our medical office team. The role demands adept multitasking, superb communication, and a knack for maintaining professionalism and confide ...
Executive Assistant

1 week ago

PrideStaff Newport Beach, United States

Executive Assistant needed for an investment company in Newport Beach. Direct Hire position paying $80-100 k/yr, depending on qualifications plus excellent benefits including Medical, Dental, Vision, 401 k, Life Insurance and a Discretionary Bonus P Executive Assistant, Executive ...
Executive Assistant

1 week ago

Educated Solutions Corp Newport Beach, United States

Our Client, a leader in commercial real estate and facilities/asset management is seeking to add an Executive Assistant to its team. This role will work in Newport Beach, CA and works Monday – Friday, 8am – 5pm. This is a contract to hire role that pays $29-31 per hour. Upon conv ...
Executive Assistant

1 week ago

PrideStaff Newport Beach, United States

Executive Assistant needed for an investment company in Newport Beach. · Direct Hire position paying $80-100k/yr, depending on qualifications plus excellent benefits including Medical, Dental, Vision, 401k, Life Insurance and a Discretionary Bonus Package. · The Executive Assista ...