- Coordinate and plan events, meetings, and conferences, ensuring seamless execution.
- Schedule and manage appointments and calendars for the lead broker and other team members as necessary.
- Act as a primary point of contact for clients, employees, and visitors, providing professional and courteous assistance.
- Draft, edit, and transcribe confidential correspondence, reports, and other documents.
- Maintain and update databases, and prepare data analysis and reports for management.
- Serve as a liaison between executives, internal management, and external stakeholders, facilitating communication and coordination.
- Monitor and track issues, ensuring timely follow-up and resolution.
- Take independent action on handling requests, intervening where necessary to ensure efficient workflow.
- Provide administrative support to the lead broker and team members, including handling sensitive information with discretion.
- Minimum of 3 years of experience in a fast-paced executive assistant environment.
- High school diploma required; Associate's degree or higher preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience supporting high-level individuals and managing complex calendars and schedules.
- Ability to thrive in a fast-paced environment, managing multiple tasks with attention to detail and accuracy.
- Excellent communication skills, both written and verbal, with a professional demeanor.
- Dependable and reliable, with the ability to maintain confidentiality and handle sensitive information.
- Real estate experience is a plus.
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Executive Assistant - Newport Beach, United States - Educated Solutions Corp
Description
Our Client, a leader in commercial real estate and facilities/asset management is seeking to add an Executive Assistant to its team. This role will work in Newport Beach, CA and works Monday – Friday, 8am – 5pm. This is a contract to hire role that pays $29-31 per hour. Upon conversion this role offers increased compensation, an annual bonus plan, and a strong benefit package.
Responsibilities:
Qualifications:
