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    Administrative Assistant/Office - Washington DC, United States - George Washington University

    George Washington University
    George Washington University Washington DC, United States

    4 days ago

    Default job background
    Description

    The Office for Diversity, Equity, and Community Engagement supports GW's strategic priorities and aspirations for academic excellence by providing diversity expertise, tools, data and programming that inform and shape curricular, research, administrative and outreach activities to: improve teaching and learning outcomes; facilitate mentoring and leadership development; increase the dissemination and application of knowledge; and build and sustain vital community partnerships.

    This position reports to the Director of the Multicultural Student Services Center (MSSC). Our vision and mission reflect our dedication to building a welcoming, enriching, and inclusive environment at GW. Our rich history demonstrates our role and impact across campus as educators, trainers, advocates, mentors, and community builders.
    This position performs all major office administrative functions in the Multicultural Student Services Center.

    Responsibilities include, but are not limited to, budget, payroll, internal and external payment, Banner assistance/office supervisory, and to a lesser extent, related clerical or technical duties for the director.

    Assigns, supervises and reviews the work of student staff in daily operations, manages the processing of correspondence, reports, course materials, publications, payroll-personnel forms and academic and administrative records for senior staff.

    Plans work distribution for peak periods and arranges for, selects, and trains temporary employees as needed.
    Assists supervisor in planning and preparation of grant or budget proposals and subsequent changes. Monitors and reconciles office expense budgets.
    Manages student staff and guides the process and content when students answer inquiries from customers including students, university staff, sponsors or general public; Contacts other university departments to request housekeeping and maintenance services; submit payroll for staff, reviews and reconciles expense or payroll discrepancies; Recruits, interviews, hires, and manages student staff in conjunction with senior staff (Multi Cultural Counselor/Sr. Program Coordinator) including reception staff, media team staff, volunteers, etc.

    Manages reception area and all associated cultural imagery and staff motivational assignments, including lobby and hallway images on the first floor, communication, bulletin boards, and lobby-based communication media, including slideshows.

    Supports external marketing programs, scheduling of student staff, student organizations, and other users. Manages center use, schedules and leads student staff to ensure that meeting spaces are utilized consistently, fairly, and appropriately. Ensures that rooms are clean, audio visual technology is in place and operational.

    Manages student staff to be sure that space turnover is completed and ready for next group, oversees facility RSVP process, communications, feedback, and trouble shooting.

    5 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree requirements may be substituted with an equivalent combination of education, training and experience.

    2+ years of responsible business, or higher education administrative experience, including six to twelve months of supervisory experience preferred.

    ~ Functional and operational knowledge of Google products, and Microsoft Office products to include word processing skills desired.

    Diversity and Inclusion
    Administration
    Administrative / Operations
    Level 2


    Full-Time/Part-Time:
    Full-Time
    8am-5pm, Monday-Friday, some nights, some weekends


    Telework:
    Employer will not sponsor for employment Visa status
    If temporary, grant funded or limited term appointment, position funded until:

    The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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