Administrative Office Assistant - Washington, United States - US National Institute of Standards and Technology

US National Institute of Standards and Technology
US National Institute of Standards and Technology
Verified Company
Washington, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Duties:


The incumbent will serve as an Administrative Specialist to the NIST/AISI Senior Leadership team and independently provide guidance and assistance on a full range of administrative duties and responsibilities to ensure an efficient and effectively run organization.

Duties of the position include, but are not limited to:

- calendaring, procurement, time and attendance, travel, and NAIS
- responsible for preparing written documents such as controlled correspondence, spreadsheets, memoranda, reports, presentations, briefing packages, and other materials for use by management
- work with the Administrative Officer, providing support for the submission and tracking of personnel actions, contracts, and financial tracking for divisions within the OU
- interpret and analyze administrative guidance and provide guidance to staff on work assignments, objectives, priorities, and deadlines

  • Property Management
  • Event and meeting assistance

Requirements:


Conditions of Employment:


  • U.S. citizenship
  • Males born after must be registered for Selective Service
  • Suitable for Federal employment
  • Merit applicants must meet timeingrade/band requirements, as applicable
  • Bargaining Unit Position: No

Qualifications:


  • To Qualify, applicants must possess one year (52 weeks) of specialized experience equivalent to at least the GS8 (ZS-IV at NIST) level

Specialized experience is defined as:

  • Providing administrative support to senior leadership, including managing calendars, preparing written documents and correspondence, and acting as a liaison between leadership and internal/external partners
  • Managing office support procedures, including coordinating and executing contract submission, invoice payments, and maintaining systematic filing and recordkeeping systems
  • Providing administrative support in HR and and financial areas, such as tracking and reconciling financial expenses, updating HR records, and assisting with the analysis of financial expenditures and cost projections
Guide- If requesting reconsideration of your qualification determination, please refer to the following site: Applicant Reconsideration


Education:


Qualifications are based upon meeting specialized experience only. Education cannot be used to qualify for this position.


Additional information:

This position is covered under NIST's Alternative Personnel Management System (APMS). The APMS is a pay-for-performance system with excellent HR flexibilities to help NIST recruit and retain top talent. Find out more about the APMS here

  • Click all links in this vacancy announcement to view additional information or instructions.
  • You
    MUST select at least
    ONE ELIGIBILITY in order to be considered for this position.
  • All documents submitted for this announcement must be legible in order to make qualification or eligibility determinations.
  • A probationary period may be required.
  • NIST strives to build a flexible and encouraging work environment to bring out the best in our employees.
To help our employees balance responsibilities at home and at work, NIST offers a variety of work-life flexibilities such as:


  • Telework
  • Flexible work schedules
  • Paid parental leave
  • Paid vacation
  • Sick leave
  • Familyfriendly leave
  • Childcare subsidy program for qualifying families
  • Child and eldercare resources
  • Onsite childcare center
  • Lactation spaces
  • Wellness programs
  • Fitness center
  • Employee assistance programs
  • Benefits
A career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits


Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.


How You Will Be Evaluated:

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume, optional cover letter and supporting documents to assess your qualifications for this position. Please be sure that your resume and supporting documents include detailed information to support your qualifications for this position.

Failure to provide sufficient and/or legible evidence in your resume or supporting documents may result in a "not qualified" determination.

You
MUST also selected at least
ONE eligibility (i.e., how you wish to be considered) in order to receive consideration for this position.


RATING:


Applications will be assessed on the following competencies:

  • Attention to Detail
  • Clerical
  • Interpersonal Skills
  • Organizational Awareness

REFERRAL

CTAP or ICTAP eligibility:

If you are a displaced or surplus Federal employee eligible for the Career Transition Assistance Plan
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