Administrative Assistant - Washington, United States - Cherokee Federal

Cherokee Federal

Verified Company

Washington, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Administrative Assistant

This position requires an active Secret clearance, US Citizenship is required

The Admin Assistant at CNSS supports bureau leaders and staff with organization, communication, and administrative tasks, including correspondence, travel, logistics, and meetings.

This role demands strong organizational skills, independence, and the ability to manage multiple responsibilities in a fast-paced environment.

Compensation & Benefits:

Estimated Starting Salary Range for
Administrative Assistant: $83,124.06

Pay commensurate with experience.

Administrative Assistant Responsibilities Include:

Provide administrative and liaison support to bureau Directors, Deputy Directors, Deputy Assistant Secretaries, and other staff.
Serve as the Special Assistant to the Director and Deputy Director of EAP, acting as the principal point of contact/liaison with the bureau's Office of the Assistant Secretary.
Ensure seamless and timely flow of information, policy guidance, and advice between the EAP front office and supervisors and members of the EAP Staff.
Coordinate administrative tasks such as travel arrangements, office logistics, supply inventory, and other special administrative support as required.
Manage incoming/outgoing correspondence, including reviewing, distributing, and maintaining related office files.
Assist with coordinating meetings, scheduling conference rooms, monitoring staff leave, ordering supplies, and other administrative duties.
Monitor internal tasks, deadlines, and deliverables in collaboration with EAP Special Assistants.
Maintain office calendar, arrange appointments, and prepare meeting briefs and briefing materials.
Serve as T&A administrator, prepare and maintain T&A reports, and monitor office leave schedule.
Support the operational efficiency of automation equipment and coordinate IT support for conferences and events.
Develop and update standard operating procedures related to office administration.
Coordinate badge access for EAP employees.
Assist with GSD Tracker/Ariba requests, Rhythmyx updates, and evaluations process via GEMS.
Serve as SharePoint site expert, improving accessibility, archives, and functionality.
Provide coordination and quality control for communications within the office and with external stakeholders.
Contribute to program development, administrative policies, and processes for EAP.
Utilize independent judgment in researching regulations and guidelines to improve organizational efficiency and program effectiveness.
Provide support services for passport/visa program and escort personnel as required.
Perform other jobrelated duties as assigned.

Administrative Assistant Experience, Education, Skills, Abilities requested:

High school diploma or equivalent; associate's or bachelor's degree preferred.
6 to 9 years of general office experience or an equivalent combination of education and general office experience.
Ability to manage multiple tasks, coordinate activities, and work well in a multicultural team environment.
Strong organizational, communication, and interpersonal skills.
Ability to work independently, assess priorities, and manage daily coordination of details.
Experience and proficiency in Department of State software and systems preferred but not required.
Basic computer skills (Microsoft Office suite).
Active Secret clearance and US Citizenship required.
Must pass preemployment qualifications of Cherokee Federal.

Company Information:

CherokeeFederal #LI-SB1

Cherokee Federal is a military-friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

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