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    Executive Secretaries and Administrative Assistants - New York, United States - Nexus Staff

    Nexus Staff
    Nexus Staff New York, United States

    3 weeks ago

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    Description


    Job Title: Administrative Assistant

    Employment Type: Contract

    Work Hours: 37.5 hours/week

    Work site: 50% On-Site

    Location: 1 State Street, New York, NY 10004

    Estimated Job Duration: 2 Years

    Resume Due Date: 04/24/2024.

    Minimum Education:
  • Bachelor's degree in Business Administration, Management, or a related field preferred.
  • High school diploma or equivalent required.


    • Work Experience:

  • 3+ years of experience in project management or administrative support roles, with demonstrated proficiency in managing key program deliverables.


    • Job Duties:

  • Performs tracking and monitoring of key program deliverables and reports those metrics to senior leadership.
  • Manages file structure for Research & Innovation Division and ensures that records are in their appropriate place.
  • Monitors the Research & innovation Division's shared mailbox for internal and external engagement.
  • Coordinates the process for the Research & Innovation Division's external engagement program.
  • Assists with project management tasks as needed to support the Research & Innovation Division's innovation policy activities.
  • Attends meetings and takes notes as necessary.
  • Provides briefings and status updates to executive staff and other parties.
  • Other duties as assigned.


    • Preferred Skills:

  • Strong project management experience, preferably in a specialized field.
  • Proven problem-solving abilities and attention to detail.
  • Ability to effectively multi-task and prioritize tasks in a fast-paced environment.
  • Proficiency in Microsoft Office Suite, particularly Outlook and Word.


    • Misc. Information:

  • Shift Days/Time: Monday to Friday, 9:00 AM to 5:00 PM, with 37.5 to 40 hours per week.
  • Overtime may be required occasionally.
  • Client offers a 50% telecommuting policy.
  • Background check and fingerprinting will be conducted.
  • Interviews will be held via Microsoft Teams.
  • Client does not provide parking; accessible by bus or subway.


    • The Nexus Staff Difference:

  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.


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