Administrative Assistant - Manhattan, United States - NYC Careers

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Manhattan, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

Administrative Assistant - SEHD:


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Administrative Assistant - SEHD:


  • Agency: ADMIN TRIALS AND HEARINGS


  • Posted on: 04/23/2024

  • Job type: Fulltime
Location


MANHATTAN

  • Title Classification: Exam may be required
Department

Hearing Division MA

  • Salary range: $60, $60, ABOUT OATH:
  • The City of New York's Office of Administrative Trials and Hearings (OATH) is the nation's largest administrative tribunal, holding approximately 400,000 trials and hearings a year. As the City's central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.
  • The City of New York's Office of Administrative Trials and Hearings (OATH) is the nation's largest administrative tribunal, holding approximately 400,000 trials and hearings a year. OATH is seeking to hire three (3) Administrative Assistants for the newly established Special Education Hearings Division. The Administrative Assistants will be assigned to assist Special Education Hearing Officers adjudicating legal proceedings pursuant to the federal Individuals with Disabilities Education Act (IDEA). They will report to the Director of Administration.
  • The Administrative Assistants will work independently in a fastpaced environment, use sound judgement based on knowledge of OATH's policies and procedures, and provide courteous and professional service.
  • Responsibilities will include, but are not limited to:
  • Perform data entry, scanning, and filing electronic legal documents into databases.
  • Accurately maintain case records for impartial hearings in electronic folders and databases.
  • Accurately prepare and distribute highly confidential materials and legal documents in set office formats to parties to impartial hearings.
  • Schedule and manage conference and hearing dates for Special Education Hearing Officers and parties in electronic calendars and databases by entering data and generating invitations.
  • Perform clerical tasks assigned by Special Educating Hearing Officers, Administrative Assistant Supervisors, Director of Administration, and others.
  • Provide support for all other related support functions and tasks assigned.

Special Note:
Minimum Qualifications1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

  • An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
  • A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
Preferred SkillsPreferred Skills 1. Familiarity with the operations and structure of court or administrative tribunal systems. 2. Experience working in an office setting and dealing with members of the public. 3. Excellent oral and written communication skills. 4.

History of volunteerism, such as service in the AmeriCorps or Peace Corps, is viewed favorably.- 55a ProgramThis position is also open to qualified persons with a disability who are eligible for the 55-a Program.

Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.- Public Service Loan Forgiveness Residency RequirementNew York City residency is generally required within 90 days of appointment.

However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

- Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, n
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