Administrative Assistant - New York, United States - Asian American Federation

Asian American Federation

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Founded in 1989, the Asian American Federation (AAF) is one of the strongest leadership voices advocating for better policies, services, and funding that lead to more justice and opportunity for Asian immigrants, one of the most historically under-resourced communities in New York City.

As an umbrella leadership organization, we represent 70 community-based organizations serving 1.5 million Asian New Yorkers, the fastest-growing population in the city.

Reporting to the Operations Manager, AAF is seeking a highly skilled and experienced Administrative Assistant to support its two offices in Manhattan and Queens.

The Administrative Assistant will be responsible for greeting clients and other guests; handling all administrative tasks to ensure the office operates smoothly; and providing administrative support to the Human Resources/Operations Team, Grants and Contract Team, Development Team, and possibly to other teams under the discretion of the Operations Manager.

This position is hybrid, with some evening/weekend hours on occasion.

Major responsibilities will include:

Assist in administrative duties of monitoring policies and procedures to make sure staff are in compliance
Maintain working knowledge and provide assistance in the supervision of the daytoday operations
Greet guests promptly and in a professional manner, directing them to the appropriate staff person or providing them with other general support as needed
Provide project support as needed for administrative/operation teams in order to meet organizational goals and objectives in a timely manner
Manage inventory of office supplies and equipment, and order or purchase additional supplies and equipment for multiple office locations, as needed
Organize and maintain common areas in office
Assist with preparation and logistics of events and site visits as needed
Serve as main point of contact for onsite vendor visits and other vendor management duties
Liaise with IT consultant and assist staff with basic IT issues
Conduct data entry to maintain and update records
Handle sensitive information in a confidential manner

Qualifications:

Bachelor's degree required, or equivalent years of relevant experience
A minimum of 12 years of relevant experience in one or more of the following areas: office administration, operations support, and/or program administration
Exceptional organizational skills, with demonstrated ability to manage concurrent multiple assignments, meet tight deadlines, and prioritize accordingly
Strong written and verbal communication skills, with exceptional attention to detail
Ability to be proactive and resourceful when issues arise
Ability to work both independently and collaboratively
Tech savvy, with proficiency in Microsoft Office suite, Google Workspace, and Zoom required
Handson experience with office equipment (e.g., copiers, printers)
Fluency in an Asian language is a plus
Demonstrated commitment to Asian American communities and AAF's mission

All new hires must be vaccinated and must stay up-to-date with COVID-19 vaccines unless they have been granted a reasonable accommodation for religion or disability.

If you are offered a position with AAF, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by AAF.

Compensation:
Salary range is from $28/hour, commensurate with experience.

Comprehensive benefits package includes generous paid time off, health, dental, vision, life, and disability insurance, as well as a 403(b) plan.

Pay:
$28.00 per hour

Benefits: