Administrative Assistant - Newark, United States - Rutgers University

Rutgers University

Verified Company

Newark, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Position Details:

Staff & Executive

Posting Summary

Rutgers University
Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Assistant for the Department of Mathematics and Computer Science in the School of Arts and Sciences-Newark. Reporting to Department Administrator. The Administrative Assistant provides administrative support to the Department and all of its programs, including to the Department's faculty, staff, and students. This individual is a first point of contact for the Department, ensuring effective and efficient operations through a wide range of administrative responsibilities.

This position is responsible for and not limited to the following:

Assists Department Chair, undergraduate coordinator, graduate coordinator, department staff, and others with coordination and administration of academic programs and student support
Manages general inquiries; maintains databases, websites, and social media; arranges and coordinates events and meetings
Prepares and processes payroll appointments and transactions
Prepares project cost adjustments and business expense reimbursements; among other duties.
Manages daytoday administrative operations of Department's front office.
Serves as a firstlevel contact with the University community; interacts extensively with the student population; and must provide timely and accurate information on the policies and procedures of the Department, SASN, Rutgers University-Newark (RU-N), and the Rutgers system.

Position Status

Daily Work Shift

Work Arrangement-
FLSA

Annual Minimum Salary

Annual Mid Range Salary

Annual Maximum Salary

Standard Hours

Seniority Unit

Terms of Appointment

ABP

Qualifications
Minimum Education and Experience
Requires bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing.
Requires excellent oral and written communication skills, the ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University community.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Must be able to work effectively in a fastpaced, deadlinedriven, stakeholderfocused, team environment in a large, complex academic department.

Preferred Qualifications

Equipment Utilized

Position regularly uses MS Office Suite, Cornerstone, SASN appointments system, ROCS, HCM, SSC, RAPSS, ECRT, REGIS, Course Scheduling System, Infosilem Data Collection Utility (DCU), Degree Navigator, E-Verify, Grad Portal, Course Analysis System, Sakai, Canvas, and knows or will learn any and all systems RU uses for expense reimbursement, absence reporting, time keeping, personnel appointments, parking, telephones, payroll, grant submission, recruitment, student support, course scheduling, facilities and space scheduling and management, event management, website and social media maintenance and updates, and knows or will learn all equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment

Fastpaced, deadlinedriven, stakeholder focused, confidential, team environment in a large, complex academic department.
Must be able to work occasional evenings and weekends.
Ability to lift 20 pounds.

Special Conditions