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    Legal Assistant - Indianapolis, United States - LAW OFFICE OF JASON D MAY LLC

    LAW OFFICE OF JASON D MAY LLC
    LAW OFFICE OF JASON D MAY LLC Indianapolis, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionWe are currently seeking to hire a professional, detail oriented, motivated individual to fill its open hybrid position of Executive Assistant/Office Manager/Paralegal. We are open to it being a full or part time position. Compensation will be directly correlated to experience with the annual salary range starting at $43,

    Below are the requirements, responsibilities and tasks for this position.

    1.
    Administrative & Support

    a. Requirements     Associate's Degree or higher
    Ability to type 55+ WPM
    Ability to use Microsoft Word, Excel, and Outlook
    Prior law firm employment experience
    Ability to navigate and use Adobe Acrobat
    Ability to use and navigate QuickBooks Online
    Prior experience invoicing and collecting receivables
    Ability to use Microsoft Teams and OneNote
    Attention to detail and accuracy in all aspects of work


    b. Responsibilities Enter JML Attorney daily time logs into QuickBooks
    Keep Firm Central Matters current and updated
    Enter Tasks per Managing Attorney
    Reduce litigation support work for JML Attorneys
    Assist Managing Attorney in JML administrative work
    Assist/maintain JML Calendaring and Deadlines
    Comply with JML Handbook, policies and procedures
    Assisting with remittance for account receivables
    Assisting with remittance for account payables
    Office Organization and Filing


    c. Representative Tasks Generate monthly client invoices
    Client correspondence regarding invoices and billings
    Keep and manage the monthly postage log
    Enter JML Attorney time into Quickbooks
    Scan/organize JML Client documents
    Prepare outgoing cover letters
    Take JML Client payments via LawPay
    Generate the client monthly copy count
    E-file client documents
    Hard file/record client documents
    File client documents in the office
    Calendar meetings and appointments
    Calendar deadlines, depositions, hearings and trials
    Upload client documents and filings into FC
    Upload MyCase matter related documents into FC
    Upload Doxpop matter related documents into FC
    Prepare JML Letters of Engagement
    Assist/manage outgoing Adobe Sign documents
    Assist/manage incoming phone calls
    Maintaining the office kitchen area
    Some occasional travel to pick up lunch
    Some occasional travel to make JML Bank Deposits
    Scan and upload JML Accounts Payable Invoices
    Assist/manage
    Some occasional travel for office supplies
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